All matters and requests to the Planning Commission shall be submitted to the commission in writing on a form approved by the commission. The minutes of each meeting of the Planning Commission shall be recorded and preserved in accordance with state law. Minutes of each meeting of the Planning Commission shall bear thereon its approval as attested to by the Chairperson. All official actions shall be recorded therein and copies of all letters of approval or denial shall be preserved. All records of the Planning Commission shall be made available for public inspection during reasonable hours. (Ord. 13-02, 2-26-2013; amd. Ord. 2021-01, 2-23-2021)