As used in this chapter:
BUILDING IMPROVEMENT: | The construction or repair of a public building or structure. |
CAPITAL EXPENDITURE: | A capital asset purchase greater than $10,000 and a life expectancy of three years or more or extends the life of the asset. |
CHIEF PROCUREMENT OFFICER: | The City Manager. |
CITY: | The City of South Weber, Utah. |
CLASS C ROAD IMPROVEMENT PROJECT: | The construction and maintenance of a class C road. |
CONSTRUCTION OF CLASS C ROADS: | Work that would apply to any new City roadbed either by addition to existing systems or relocations; resurfacing of existing roadways with more than two inches of bituminous pavement; or new structures or replacement of existing structures, except the replacement of drainage culverts. |
CONSTRUCTION MATERIALS: | The supplies and services used to complete a construction project. |
CONSTRUCTION PROJECT: | A building improvement, public works project, or class C road improvement project. Construction project does not mean the routine operation, repair, or maintenance of existing structures, buildings, or real property. |
DEPARTMENT HEAD: | The director of a department, including Public Works, Finance, Recreation, and Fire, that oversees the professional, administrative, and managerial duties pertaining to the operations and performance of their respective department. |
DESIGN PROFESSIONAL: | An individual licensed as an architect, professional engineer, professional land surveyor, or an individual certified as a commercial interior designer. |
DESIGN PROFESSIONAL SERVICES: | Professional services within the scope of the practice of architecture, professional engineering, professional land surveying, master planning and programming services, or commercial interior design. |
EMERGENCY PROCUREMENT: | The procurement of supplies, services, or construction materials that cannot be purchased through normal procurement methods due to an existing or imminent emergency condition. An emergency condition is a situation which creates an immediate and serious threat to public health, life, safety, or property. An emergency condition is usually, but not always, the result of floods, natural disasters, epidemics, riots, or critical equipment failures. |
EMPLOYEE: | An individual duly employed and authorized by the City to make purchases for the City. |
INVITATION FOR BIDS: | A procurement document used for seeking competition for large expenditure purchases or small expenditure purchases that may ultimately exceed the aggregate threshold for a small expenditure purchase, and which is submitted electronically or in a sealed envelope to prevent its contents from being revealed or known before the deadline for the submission of bids. |
MAINTENANCE OF CLASS C ROADS: | The keeping of a road facility in a safe and stable condition to which it was constructed or improved, and includes the reworking of an existing surface by the application of up to and including two inches of bituminous pavement; the installation or replacement of guardrails, seal coats, and culverts; the grading or widening of an existing unpaved road or flattening of shoulders or side slopes to meet current width and safety standards; and horizontal or vertical alignment changes necessary to bring an existing road into compliance with current safety standards. |
PROCUREMENT: | Buying, purchasing, renting, leasing, leasing with an option to purchase, or otherwise encumbering the City as a means of acquiring supplies, services, or construction materials, and all functions that pertain to obtaining any supply, service, or construction materials, including the solicitation of sources, selection, award, and all phases of contract administration. |
PROFESSIONAL SERVICES: | Auditing, banking, insurance, legal, and other forms of professional consulting, but not design professional services. |
PUBLIC WORKS PROJECT: | The construction of a park or recreational facility, a pipeline, culvert, dam, canal, or other system for water, sewage, storm water, or flood control, or street lighting. Public works project does not include the replacement or repair of existing infrastructure on private property. |
PURCHASE ORDER: | A procurement document issued by the purchaser to formalize a purchasing transaction or contract with a supplier. A purchase order encumbers funds that were properly appropriated for a particular purchase from an approved budget account. A purchase order is sent to a supplier to initiate or place an order. |
QUOTE: | An electronic or written offer to sell goods or services at a certain price, under specified conditions. |
REQUEST FOR PROPOSALS: | A document used to solicit proposals to provide a procurement item to a procurement unit, including all other documents that are attached to that document or incorporated in that document by reference. |
REQUEST FOR QUALIFICATIONS: | A document used to solicit the qualifications, experience, training, and ability to perform a given task or project. |
RESPONSIVE AND RESPONSIBLE BIDDER: | A person who submits a bid that conforms in all material aspects to the bid specifications, and who has the capability in all respects to perform in full the contract or purchase order requirements in a timely manner. |
SEALED BIDS: | Are submitted in a sealed envelope to prevent its contents from being revealed or known before the deadline for the submission of bids. |
SERVICES: | The furnishing of labor, time, or effort by a contractor, not involving the delivery of a specific end-product other than reports that are merely incidental to the required performance. Services does not include employment agreements or collective bargaining agreements. |
SOLE SOURCE PROCUREMENT: | The procurement of supplies or services that are only available from a single supplier or manufacturer. |
SOLICITATION: | The process of notifying prospective bidders that the City wishes to receive quotes, bids, or proposals for supplies or services. The process may consist of public advertising, invitations to bid, or requests for proposals to prospective bidders. |
SUPPLIES: | All personal property, including but not limited to goods, equipment, materials and printing. (Ord. 2020-01, 4-14-2020; amd. Ord. 2023-08, 6-27-2023) |