(a) Each department of the Village shall be responsible for recording and logging Village personal property items in the department's custody and/or control on the department inventory form maintained by the Village. Any personal property that is valued over three hundred dollars ($300.00) shall be included and listed as inventory on the department inventory form. Items of significance, as determined by the department head, shall also be included as inventory, such as but not limited to desktop printers, calculators, drills, and saws. Inventory tags shall be placed on the lower left-hand corner of any inventory item.
(b) Each year, each department head shall be responsible for verifying the presence of items in their respective department on the department inventory form. Serial and model numbers and/or inventory tag numbers shall be compared to the inventory listed on the department inventory form for verification. Relocation and/or transfers of inventory between departments, and/or additions or deletions to inventory shall be noted, maintained, and corrected throughout the year by the department head and, in the case of deletions of any inventory, the department head shall submit the inventory disposal form maintained by the Village to the Village Fiscal Officer. The updated and/or corrected inventory on the department inventory form shall be submitted during the annual inventory period at the start of each new year and filed with the Village Fiscal Officer by January 31st of each year.
(c) Equipment assigned by any department head to individuals shall be documented on the Village form, "Equipment Assigned to Individuals", after the department head has received an executed acknowledgment for receipt from the individual acknowledging receipt of the equipment which documents the serial and model numbers, if any, of the equipment. Any individual assigned equipment shall present such equipment to its department head annually for inspection. The department head shall provide the equipment assigned to individuals form annually to the Village Fiscal Officer.
(d) No Village owned personal property shall be used for personal use.
(Ord. 2021-52. Passed 8-9-21.)