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A. Days And Time Of Regular Meetings: Regular meetings of the city council shall be held at the offices of the city on the first and third Tuesdays of each month. If a meeting day falls on a legal holiday, the meeting may be held on the following day unless otherwise determined by the city council. A portion of the meeting may be designated a study session on the agenda for that meeting, to facilitate informal discussion, caucuses, preliminary familiarization with or review of agenda items or city business, and for other lawful purposes; provided, that the study session is held in accordance with the Utah open meetings law. Meetings or parts of meetings that are closed to the public in compliance to the Utah open meetings act are designated as "executive sessions" of the city council. (Ord. 2017-16, 3-21-2017)
B. Special Meetings: If at any time the business of the city requires a special meeting of the city council, such meeting may be ordered by the mayor or any two (2) members of the city council. The order shall be entered in the minutes of the city council. The order shall provide at least three (3) hours' notice of the special meeting, and notice thereof shall be served by the city recorder on each member who did not sign the order by delivering the notice personally or by leaving it at the member's usual place of abode. The personal appearance of a member of any specially called meeting constitutes a waiver of notice required in this section.
C. Emergency Meetings:
1. Consistent with applicable law, the notice requirements of this chapter may be disregarded if, because of unforeseen circumstances, it is necessary for the city council to hold an emergency meeting to consider matters of an emergency or urgent nature.
2. The city council shall give the best notice practicable before holding the emergency meeting. Such notice shall include:
a. The time and place of the emergency meeting, and
b. The topics to be considered at the emergency meeting.
3. An emergency meeting may not be held unless an attempt has been made to notify all the members of the city council and a majority of the council members approve the meeting.
4. The first item of business at the emergency meeting shall be the adoption of a verbal motion convening the emergency meeting and stating:
a. Why the emergency meeting is being held;
b. Why the notice required for a regular meeting or a special meeting was not reasonably practical; and
c. What notice was given.
D. Cross Reference; Open Meetings Law: Statutory provisions governing action taken at meetings of the city council are found in Utah Code Annotated title 52, chapter 4, as amended.
E. Agenda: The city manager shall prepare and distribute to the city council a written agenda for each regular meeting.
F. Minutes: Complete minutes shall be kept of all meetings of the city council and shall be presented to the council for review, correction and approval, including minutes of an executive session as required by law. Minutes of each meeting of the city council shall be retained in the records of the city.
G. Compulsory Attendance: The city council shall have the power to compel the attendance of its members and provide such penalties as it deems necessary for the failure to comply therewith.
H. Rules Of Procedure: It is the intent of the city council that its meetings be conducted in an orderly, efficient, and fair manner without undue formality. To that end, except as otherwise provided the city council shall conduct its meetings generally consistent with Robert's Rules Of Order.
I. Disorderly Conduct: The city council, on a two-thirds (2/3) vote, may expel any person who is disorderly and/or disruptive during the meeting of the city council. This section or any action taken by the city council pursuant hereto, shall not preclude any other prosecution under any other provision of law.
J. Mayor Presides:
1. The mayor shall be the chairperson and preside at the meetings of the city council.
2. If the mayor is absent or unable or refuses to act, the city council may elect a member of the city council as mayor pro tempore, to:
a. Preside at a city council meeting; and
b. Perform during the mayor's absence, disability, or refusal to act, the duties and functions of mayor.
3. The city recorder shall enter in the minutes of the city council meeting the election of a member of the city council as mayor pro tempore under subsection J2 of this section.
K. Time Of Adjournment: All meetings of the city council shall be adjourned no later than eleven o'clock (11:00) P.M., which time is referred to as the normal time of adjournment. No new item of business shall be taken up by the city council after the normal time unless the city council has determined by majority vote to continue. All agenda items not considered at the meeting due to adjournment under this provision shall be early on the agenda of the next regular, special, or adjourned regular meeting unless the city council directs otherwise.
L. Effect Of Procedural Error: Unless otherwise provided by law, failure by the city council to follow the procedures set forth in this chapter shall not affect the enforceability or validity of city council actions. (Ord. 2014-08, 4-15-2014)