(A) Adoption.
(1) The Village Board established a personnel policy relating to the accumulation, use and payment for compensatory time, and has now determined that amendments are necessary to that policy. The amendments set forth in Exhibit A are hereby adopted.
(2) The Clerk is directed to include Exhibit A in the Personnel Policy, and to provide all employees with a copy of these amendments and obtain a receipt therefor.
(B) Policy.
(1) Compensatory time in lieu of cash overtime.
(a) The Federal Fair Labor Standards Act, being 29 U.S.C. §§ 201 et seq., allows public employers to compensate non-exempt employees for hours worked in excess of 80 with compensatory time off (“comp time”) in lieu of cash overtime compensation for the Public Works Department and 84 hours for the Police Department. Such comp time must be credited at a rate not less than one and one-half hours for each hour of employment.
(b) Employees may only be compensated with comp time in lieu of cash overtime if the employee agrees, prior to performing the work in question, to be compensated with comp time instead of cash overtime, either in a collective bargaining agreement or other agreement. Employees may only accrue up to 80 hours of comp time.
(c) Employees will be permitted to use their accrued comp time within a reasonable period after making a request so long as the use of the comp time does not unduly disrupt the operations of the employee’s department. An employee who has accrued compensatory time off shall, upon termination of employment, be paid for the unused compensatory time at a rate of compensation not less than either the average regular rate received by the employee during the last three years of the employee’s employment or the final regular rate received by the employee, whichever is higher.
(d) The ability to earn comp time in lieu of cash overtime may only be available to certain employees, job titles or assignments. Any questions or concerns regarding comp time should be directed to the employee’s supervisor and/or the appropriate member of management.
(e) There are restrictions on the accumulation of comp time, which include the following.
1. Comp time can not be accumulated in any pay period in which an employee also uses an already accumulated comp time.
2. Comp time can not be used in conjunction with holidays. Holiday hours cannot be compensated in comp time.
3. Comp time can not be used in conjunction with vacation or personal days.
4. In no event, except in the instance when an employee actually works on a holiday, will any employee be paid more than one and one-half times the usual hourly rate.
(2) Illinois Municipal Retirement Fund. The Illinois Municipal Retirement Fund (“IMRF”) provides retirement benefits, disability benefits and death benefits for qualified employees. Employees may be covered under the IMRF if they work more than 1,000 hours per year and were hired prior to February 3, 2014. Employees hired after February 3, 2014 may be covered under the IMRF if they work more than 1,000 hours per year. Information regarding IMRF benefits may be obtained by contacting IMRF at 1-800-ASK-IMRF.
(Ord. 20-11-06, passed 12-22-2020)