(A) The Director of Administrative Services shall be responsible for technical and administrative work in planning, organizing and directing the activities of the Administrative Services Department. The Director of Administrative Services shall also have primary responsibility for drafting, reviewing and revising financial policies, and for presenting such financial policies and revisions to the Board of Trustees for adoption. All approved financial policies shall be kept on file with the Village Clerk for inspection by the public.
(B) Work responsibilities shall include overall administration and direction of the Administrative Services Department, including budgeting, accounting, purchasing coordination and cash management, debt administration. Supervision shall be exercised over subordinate technical and clerical personnel in various departmental activities. Considerable emphasis and responsibility shall be directed at policy formulation and financial analysis of village operations as well as the development of effective procedures and procedural improvements in the fiscal system of the village. Work shall be performed under the general administrative direction of the Village Administrator and shall be reviewed through conferences, reports and independent audits.
(C) The Director of Administrative Services shall:
(1) Plan, organize, coordinate and direct the financial operations of the village; supervise and review the general procedures, methods and results of the various functional units of the Administrative Services Department including accounting, budgetary data accumulation, payroll and employee benefit accounting, water billing and payment recording, receivable and payable accounting, and the coordination of electronic data processing of the village's financial data.
(2) Confer with and advise subordinate personnel on work problems; conduct meetings with technical staff and explain work techniques and resolve, operational problems.
(3) Direct the maintenance of the central accounting system; direct the investment of surplus monies as permitted by law; direct the custody of all monies, funds and securities; meet with representatives of financial institutions and discuss bond issuance costs and advise the Village Administrator on the proper administration of bond issues and support recommendations with necessary information.
(4) Develop budget forms and procedures to be used in the development of the annual village budget; assist department heads in budget preparation; develop revenue estimates; and, after approval of the budget, prepare monthly financial statements and assist in solutions to any budgetary problems.
(5) Direct, supervise, and coordinate the administration of employee benefits, payroll the risk management program, and recruiting efforts, compensation, performance appraisal process, and legal compliance matters.
(6) Develop cost information and apply cost analysis to various proposed capital improvements and major village projects.
(7) Direct, supervise, and coordinate the administration of the technology needs of each of the village's departments and facilities; the village's technology infrastructure including disaster recovery and backups, voice and data systems, as well as multiple software packages; and PCI compliance (except as otherwise provided by law).
(Ord. 2016-57, passed 11-7-16)