1 | 2 | 3 | ||
USER A need is recognized | DEPT/AGENCY HEAD Request is made to Municipal Clerk. (If under LPA- Purchase approved) | MUNICIPAL CLERK Request quotations Checks budget Recommends approval or disapproval | ||
4 | 5 | 6 | ||
MAYOR Approves purchases $500 or less Budgeted items $300 or less Non-budgeted items Initials invoices | TOWN COUNCIL Approves purchases $501 and over Budgeted items $301 and over Non-budgeted items Mayor or Council member initials invoices | VENDOR Receives purchase order Bills town for order | ||
7 | 8 | 9 | ||
USER Receives order Inspects and accepts it if it meets approval | MUNICIPAL CLERK Prepares check Sends to vendor Records on accounting records Notation on invoices as indicated | VENDOR Receives payment Transaction is complete |
(1985 Code, § 1-72) (Am. Ord. 2014-1, passed 4-15-2014)