City officials and employees may use city-issued credit cards in the performance of their duties for the city in accordance with the following
(a) The Mayor and Director of Finance shall be responsible for selecting a credit card company at minimum cost to the city.
(b) The Mayor shall approve to whom a city credit card may be issued. This may include a credit card issued to a department instead of an individual.
(c) Except for charges to the Mayor’s and Council Member’s expense accounts, city-issued credit cards may only be used for travel-related expenses on city business such as transportation, conference fees, lodging, meals and the like.
(d) With prior approval of the Mayor or the Director of Finance, city-issued credit cards may be used for the purchase of non-travel related items in emergency situations, or when the vendor will only accept a credit card.
(e) An itemized or detailed receipt showing what was purchased with a city credit card must be submitted to the Director of Finance to be included in the credit card payment voucher.
(f) City-issued credit cards may not be used for the purchase of personal items and non-public purpose items. An employee making such a purchase shall immediately reimburse the city for the amount charged.
(g) City officials and employees using city-issued credit cards contrary to the above provisions shall have the use of their city-issued credit card revoked and possibly be subject to further disciplinary action.
(Ord. 2005-77, passed 5-2-2005)