(A) There is hereby created and established a Friends of the Veterans Memorial Committee (“Committee”) for the Village of Smithville, which shall be composed of the following: Seven individuals who are appointed by the Mayor of the Village of Smithville, three of whom may be non-residents who have demonstrated a commitment and strong interest in the Veterans Memorial, one appointee from Village Council, and the Mayor.
(B) The term of persons appointed by the Mayor shall be for three years. For the first Committee, two members shall be appointed for three years, two members appointed for two years and one member appointed for one year. The member from Council shall be appointed each January. In the event a vacancy occurs during the term of any member, his or her successor shall be appointed for the unexpired portion of the term by the Mayor with approval of Council. All members shall serve without compensation.
(C) The Committee shall choose its own officers, make its rules and regulations for its proceedings, and keep a journal of its proceedings. A majority of the membership shall constitute a quorum. All plans, findings, advice, reports and recommendations made by the Committee shall be in writing and designate by name those members of the Committee approving or concurring wherein and members who do not so approve shall have the right as a part of such report to state their reasons for refusing to approve or concur.
(D) The Committee shall have the power to study, investigate, plan, advise, report and recommend to Council any action, program, plan or legislation which the Committee finds or determines to be necessary or advisable for the care, preservation and maintenance of the Veterans Memorial. All recommendations made by the Committee shall be submitted to Council for its approval. A cumulative record of Committee meetings shall be maintained in the Village Hall. The Committee, when requested by the Council or Mayor, shall consider, investigate, make findings and recommend upon any special matter or question coming within the scope of its work.
(E) Before the first day of June in each year, the Committee shall file an estimate of anticipated revenues and expenditures for the next fiscal year. The estimate of expenditures shall include the full amount requested by the Committee to be funded by the village or funded by donations held at the Wayne County Community Foundation. If this amount is approved and included in the next succeeding year's budget, that amount will be appropriated at the beginning of the year. Any expenditure shall be accompanied by a purchase order for encumbrance according to the Ohio Revised Code.
(Ord. 2017-2, passed 3-13-2017)