(A) A Records Commission is hereby established within and for the village for the purposes set forth in R.C. § 149.39.
(B) The Records Commission established by this section shall be comprised of the Mayor as Chairperson, the Clerk-Treasurer, the Solicitor, and a resident of the village who shall not be employed by or hold any other public office in the village and who shall be appointed by the Mayor to serve a two year term. The Commission shall appoint a secretary to serve at the pleasure of the Commission.
(C) The Records Commission shall meet at least once every six months on call of the chairperson; it shall perform the functions and duties set forth in R.C. § 149.39, including but not limited to establishment of rules for retention and disposal of municipal records in accordance with the General Laws of Ohio in such cases made and provided. When approved by the Council in ordinance form, such rules shall have the force of law. Upon request by the Council, the Commission shall also make recommendations to the Council regarding procedures for security and storage of municipal records.
(D) When municipal records have been approved for disposal in accordance with village regulations, a list of such records shall be sent to the Auditor of State. If the Auditor of State disapproves the action and so informs the village within 60 days, the records shall not be destroyed. Prior to disposing of any municipal records, the Ohio Historical Society shall be informed and given an opportunity for a period of 60 days to select for its custody any of such public records that it considers to be of historical value.
(Ord. 96-26, passed 6-10-1996)