(A) Establishment of the Planning Commission. A City Planning Commission for the City of Slayton is hereby established.
(B) Composition.
(1) The Planning Commission shall consist of 7 members who shall be appointed by the Mayor with the approval of a majority of the Slayton City Council.
(2) The Deputy Clerk, Zoning Official and City Attorney shall serve as ex-officio members.
(3) Each member of the Planning Commission shall be appointed for a term of 1 year or until his or her successor shall take office.
(4) During the first City Council meeting in January of each year hereafter, or as soon thereafter as the City Council shall meet, the City Council of Slayton shall make appointments for 1 year terms of office to reappoint or replace members whose terms have expired.
(5) At any time, the Mayor or City Council may appoint members to serve for the unexpired term of office.
(6) Unexcused absence from 3 consecutive regular meetings of the Planning Commission shall constitute grounds for dismissal of the member by order of the Chairperson of the Planning Commission.
(C) Organization.
(1) The officers of the Planning Commission shall be elected by the members of the Planning Commission at the first regular Commission meeting of each year.
(2) Notice of a meeting for the election of officers shall be given the members of the Planning Commission at least 7 days prior to the meeting and election.
(3) The officers shall consist of a Chairperson, Vice-Chairperson and other offices as the Commission may create.
(4) The City Clerk/Administrator shall serve as the Secretary of the Commission.
(5) The Chairperson shall preside at all meetings and hearings of the Planning Commission and shall have the duties normally offered by parliamentary usage of the officers, as well as any other duties specified within this chapter.
(6) The Vice-Chairperson shall act for the Chairperson in his or her absence.
(7) Members of the Planning Commission in attendance may choose a Chairperson for the meeting or hearing if the Chairperson and Vice-Chairperson are both absent.
(8) The City Clerk/Administrator shall preside for the election.
(9) Nominations for officers shall be made from the floor. Each nominee for office who receives a majority of votes cast shall be declared elected and shall serve until the following January election or until his or her successor shall take office.
(10) Vacancies in offices of the Planning Commission shall be filled immediately by the same procedures.
(D) Meetings and procedure.
(1) The Planning Commission shall schedule not less than 1 regular meeting in each calendar month on a regular schedule.
(2) Meetings shall be held as deemed necessary by the Chairperson of the Planning Commission and/or Zoning Official.
(3) Special meetings maybe held as provided for herein.
(4) The Planning Commission shall set the meeting times for all regular meetings.
(5) Special meetings may be called by the Chairperson on 3-days’ written notice mailed to each member.
(6) A quorum for any meeting or hearing of the Planning Commission shall be a majority of the appointed members of the Planning Commission.
(7) All meetings of the Slayton Planning Commission shall be held in the Slayton City Hall, and shall be open to the public.
(8) The Planning Commission may set rules and procedures as are necessary for the orderly conduct of its business and shall keep record of its resolutions, transactions and findings, which record shall be a public record.
(9) Rules and procedures not otherwise adopted or not covered by applicable law shall be governed by Robert’s Rules of Order, and revised as may be necessary for the proper conduct of the business of the Planning Commission.
(E) Compensation and expenses. The members of the Planning Commission may receive compensation for per diem and expenses as may be allowed by the Slayton City Council.
(F) Powers and duties. The Planning Commission shall be the planning agency and shall have the powers and duties as allowed by M.S. §§ 462.351 to 462.364, as they may be amended from time to time, and as allowed by ordinance of the City of Slayton including the specific duties as stated in this chapter.
(G) Recording Secretary. All testimony at any hearing held by the Planning Commission shall be recorded or transcribed by the Secretary.
(Prior Code, § 18.119)