The Clerk/Administrator shall:
(A) Perform duties as prescribed under Statutory City Code and resolution and in addition thereto, shall be the Administrative Officer of the city responsible for the administration of the affairs of the city assigned to the Office by the Council;
(B) See that all laws, ordinances and resolutions of the city are enforced through subordinates and makes recommendations for changes or additions to ordinances when necessary;
(C) Supervise the administration of all departments and staff placed within his or her jurisdiction by resolution adopted by the Council including those positions listed above and coordinate the work of advisory bodies, the City Attorney and consultants;
(D) Work closely with the Council and set up meeting agendas, attend meetings to report on city affairs and problems, present recommendations concerning policies and objectives as well as specific actions participate in discussions as appropriate, maintain custody of official documents, join with the Mayor in executing legal documents on behalf of the city, and implement Council decisions. He or she shall be responsible for keeping the Council fully advised of all significant matters and effectively presenting all items, which require Council action or approval;
(E) Develop and ensure effective utilization of appropriate budgeting and administrative planning and control procedures. He or she shall be responsible for all accounting, budgeting, billing, including monthly billing of all water and sewer utility customers, ensure that proper control reports are developed and used and police effective operation of purchasing procedures as outlined by Council resolution. He or she shall recommend changes in these procedures to the Council as appropriate;
(F) Ensure the development of an effective municipal organization. He or she shall recommend changes in organization structure as appropriate, work with department managers to ensure effective job design and utilization of employees, recommend staffing or additions, and recommend salary treatment and employee training activities. He or she shall follow up to ensure effective implementation of approved recommendations;
(G) Ensure effective management of financial and physical assets. He or she shall work with the City Council to ensure proper investment of available funds and to ensure that effective accounting practices are used to control financial assets. He or she shall provide proper information for effective financial planning to the City Council;
(H) Keep informed of the provisions of city resolutions, court decisions affecting local government, departmental and agency operating procedures, provisions and requirements of county ordinances, state and federal laws and other administrative rules;
(I) Supervise the registration of voters and the conduct of city elections, including posting of notices. He or she shall prepare and administer assessment roles, including the collection of initial assessment payments, certify assessment data to the County Auditor for further collections and maintain the assessment register;
(J) Work with city advisory commissions and boards, coordinating their activities with elected city officials and present commission recommendations to the City Council;
(K) Ensure proper public relations. He or she shall follow up with all departments to make sure that public services are efficiently provided and that all complaints and public contacts are effectively handled. He or she shall participate in local affairs as appropriate;
(L) Stay abreast of developments in the public administration field and cooperate with other governmental units and municipalities on matters of mutual interest. He or she shall direct city planning and development actives and perform other functions as directed by the Council; and
(M) Perform other duties as assigned by the City Council.
(Prior Code, § 2.304)