A. Security Procedures Concerning A Utility Account: The town of Simla, Colorado, adopts the following security procedures:
1. New accounts opened in person must provide an official photo ID.
2. New personal accounts opened via fax must include a copy of an official photo ID and a separate signature to match.
3. Account information accessed "in person" only by those previously approved to receive said account information or have the authority provided through a legal proceeding.
4. Account information accessed via telephone (person) ask for (name, address, pay history, etc.).
B. Additional Procedures To Prevent Loss Of Personal Information:
1. Paper documents, files and electronic media containing secure information will be stored in locked file cabinets or in a locked room.
2. Only employees with a legitimate need will have keys to the room or cabinet.
3. Access to sensitive information on computers will be controlled using "strong" passwords. User names and passwords will be unique and will be changed frequently.
4. Passwords will not be shared or posted near workstations. (Res. 150-2009, 4-14-2009)