A. Issue RFQs or RFPs. At a minimum, the solicitation for a RFQ or RFP shall: (1) describe the project; (2) state how to obtain more detailed information about the project; (3) state the date, time and place for the submission of statements of qualifications or proposals; (4) describe general parameters for evaluation and selection; and (5) include any other information required by state or local law.
B. Published Notice. City staff shall solicit RFQs or RFPs via published notice in a newspaper of general circulation and/or on the city’s website at least ten (10) calendar days before the date for receiving statements of qualifications or proposals, unless exigent circumstances call for a shorter time.
C. Review of Statements of Qualifications or Proposals. Proposals and statements of qualifications shall be evaluated based on the evaluation and selection criteria established by the city in the RFP or RFQ.
D. Award. Award for professional services contracts shall be on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services at fair and reasonable prices. Award for other contracts shall be to the vendor offering the best value to the city, in the city’s sole and absolute discretion.
E. Rejection of Statements of Qualifications or Proposals. The city council may, in its sole and absolute discretion, reject any one or more items of a statement of qualifications or proposal; reject any and all statements of qualifications or proposals; or waive any irregularities or informalities in the statements of qualifications, proposals, or procurement process if deemed to best serve the interests of the city. After all statements of qualifications or proposals are rejected, the city council may abandon the procurement, re-advertise, or have the procurement done in any manner that the city council may direct without further complying with this chapter. (Ord. 2021-06-1524 § 2 (part))