A. Soliciting Quotes or Proposals. City staff shall solicit via posted notice, telephone request, mail, email, fax or any other reasonable solicitation method, price quotes or proposals documented in writing. If unable to obtain a minimum of three (3) price quotes, staff shall document that reasonable efforts were made to obtain price quotes or proposals including, that a notice was posted for not less than seven (7) business days; that there were no other vendors to solicit price quotes or proposals from; or that they solicited to other vendors and two or more declined to provide a quote or proposal. In lieu of soliciting three (3) price quotes or proposals, staff may elect to procure by formal procedures.
B. Award of Purchase. Award shall be made to the best qualified vendor presenting a quote or proposal that is in the city’s best interests. Contracts for the purchase of professional services shall be awarded to the best qualified consultant on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services at fair and reasonable prices. (Ord. 2021-06-1524 § 2 (part))