§ 34.29 SMALL PURCHASES.

   This section applies to all purchases which are defined as small purchases under I.C. 5-22-8-2.

   (A)   The purchasing agent may purchase supplies with an estimated cost of less than $5,000 on the open market without inviting or receiving quotes.

   (B)   In the event the purchase is between $5,000 and $25,000, the purchasing agent making the purchase shall receive prices either by phone, in writing or in person from at least two suppliers.

   (C)   The purchasing agent shall keep a file for purchases made under this section with the following information:

      (1)   The name, address and phone number of each supplier who provided a price;

      (2)   The price provided by each supplier;

      (3)   The supplier chosen and the reason for the choice if the supplier did not provide the lowest price;

      (4)   The reasons why less than two suppliers were not contacted.

(Ord. 080398A, passed 8-3-98)