(A) Special events as defined in § 114.01 require a special events permit.
(B) An application for a special events permit must be filed with the village and should be filed 90 days prior to your event to allow for processing and coordination activities. In no event shall this be filed less than seven days prior to the first day of the special event. Applicant is advised to review the conditions under which a permit cannot be issued administratively and time application accordingly (see § 114.03). Please check with staff on how permits are handled. Village will coordinate review of the application with affected departments. The cost for the application review is $50 for “for profit” applicants. There will be no application review charge for nonprofit organizations. Proof shall be provided of nonprofit status.
(C) With each special events permit application, the applicant must also provide the following related information (if applicable), (note: if necessary, conditional permits (liquor, health, raffle, fireworks, etc.) may be obtained after village approval for event, but must be presented to the village prior to event activities to validate village permit):
(1) Traffic and parking plan (parking area; street closing or one-way restrictions; traffic control points where police assistance may be needed; overflow parking areas); anticipated crowds; estimated attendance;
(2) Contingency plans for rain (relocation or rescheduling of events; alternative parking areas; method of notifying the public of changes);
(3) Proof of liability insurance; and if the event is held on village property, the, Village of Shiloh and its elected officials and staff shall be named as an additional insured in the amount of $1,000,000. The only insurance companies acceptable for this insurance shall be those authorized to transact business in the State of Illinois and shall be in the Best’s Key Rating Guide with a rating no lower than B+ provided the financial size category is VII or larger;
(4) Damage bond or a letter of credit to protect village facilities (this would be mainly for out-of-town sponsors). See above for acceptable bonding companies;
(5) Health permits for all food concessions;
(6) Liquor license information for liquor sales (including hours of sale);
(7) Plans for sanitary facilities;
(8) A list of for-profit vendors and sales tax numbers (to verify that sales tax is collected and remitted) to be provided prior to event;
(9) A security plan;
(10) ADA compliance;
(11) The name, phone number and email for the person in charge of the event and a secondary contact;
(12) Special consideration requests, (i.e., village-provided assistance requested engineering, police, fire and EMS support), being as specific as possible (fees shall be charged for these services);
(13) Signed lease from the property owner for the duration of the requested permit time. Or property owner’s written permission, if no lease; and
(14) Consent for background check.
(D) Temporary signs for the special event shall be permitted as provided for in the sign ordinance of the village. Further information may be found on our web site at www.Shilohil.org. If you then look at the left side of the page, click on ordinances, click on Title XV, click on Chapter 151, then § 151.105.
(E) (1) Electrical permits and inspections are required for all exterior electrical connections. Electrical permit applications are available from the Engineering Department. The village must be contacted a minimum of 48 hours prior to schedule an inspection.
(2) Water/sewer/waste permits and inspections are required for all exterior connections other than portable water. Water/sewer/waste permit applications are available from the Engineering Department. The village must be contacted a minimum of 48 hours prior to requiring an inspection.
(F) Village staff shall prepare an application review letter which will be sent to the applicant. The review shall list any items in the application that are not in compliance with the requirements or advise the next step in the process.
(Am. Ord. 2017-02-06B, passed 2-2-2017)