(A) Requests for the inspection and copying of non-exempt public records pursuant to FOIA may be made in person at the Shiloh Village Hall, 1 Park Drive, Shiloh, Illinois, Mondays through Fridays, between the hours of 8:00 a.m. and 4:00 p.m., except on holidays.
(B) The Village of Shiloh shall also accept FOIA requests received via facsimile and through the United States mail. The village is only responsible for responding to requests that it actually receives and is not responsible for transmission or delivered errors for FOIA requests that are submitted through these alternative means. Any requests received by the village after normal business hours shall be considered received on the following business day.
(C) All requests for public records must be made in writing, preferably upon a Village of Shiloh Freedom of Information Request Form. If a requesting party is unable to obtain one of these forms, the village will accept any legible written request, provided that such written request is clearly and concisely stated and contains the name, address, and telephone number of the requestor.
(D) To ensure that each FOIA request is acted upon in a complete and timely fashion, the requestor should ensure that the public record being sought is clearly identified in his/her request. Requestors should provide as much known information about the requested record as possible (e.g. type of record, approximate date of record, department where record may be located, etc.) The request should indicate whether the records are to be inspected, copied, and/or certified. The Village of Shiloh is not obligated to respond to requests that are overly broad or that would place an undue burden upon its operations; nor is the village obligated to interpret or advise requestors as to the meaning or significance of public records that may be provided.
(E) If the request is being made for a commercial purpose, the requestor must disclose that fact to the village at the time the request is made. It is violation of the Act to knowingly obtain a public record for a commercial purpose without such disclosure.