(A) In addition to any other requirements herein, each Purchasing Agent shall comply with all applicable Indiana statutes and town ordinances with respect to any purchase. A Purchasing Agent is not permitted to enter into separate purchases for the purpose of avoiding the requirements and limitations set forth herein.
(B) The persons holding the following positions, some of whom may not be employees of the town, are hereby appointed as a Purchasing Agent for the Purchasing Agency (i.e., the Town Council):
(1) Chief of Police. The Chief of the Town of Sheridan Police Department (hereinafter called the “Police Chief”) is hereby designated as a Purchasing Agent subject to the following limitations and rules:
(a) Except as otherwise provided herein, the Police Chief shall have the authority to purchase services and supplies, excluding vehicles and other capital expenditures, for the Police Department without prior specific approval of the Purchasing Agency (i.e., Town Council) if the estimated amount of the purchase is less than $5,000, and is included in the budget for the Police Department approved by Town Council.
(b) Purchases not specifically authorized in division (B)(1)(a) above shall be presented to and shall require the specific approval of the Purchasing Agency (i.e., Town Council) before a contract for purchase is entered into and the Purchasing Agent shall comply with each rule, procedure, limitation and requirement of the Purchasing Agency that is given when authorizing a purchase in response to such request.
(c) The Purchasing Agency, may at any time, further modify or limit the authority of the above identified Purchasing Agent by regular action of the Town Council, without need of a resolution or ordinance, and the Purchasing Agent shall comply with such modification or limitation.
(2) Fire Chief. The Chief of the Town of Sheridan Fire Department (hereinafter called the “Fire Chief”) is hereby designated as a Purchasing Agent subject to the following limitations and rules:
(a) Except as otherwise provided herein, the Fire Chief shall have the authority to purchase services and supplies, excluding vehicles and other capital expenditures, for the Fire Department without prior specific approval of the Purchasing Agency (i.e., Town Council) if the estimated amount of the purchase is less than $5,000, and is included in the budget for the Fire Department approved by the Town Council.
(b) Purchases not specifically authorized in division (B)(2)(a) above shall be presented to and shall require the specific approval of the Purchasing Agency (i.e., Town Council) before a contract for purchase is entered into and the Purchasing Agent shall comply with each rule, procedure, limitation and requirement of the Purchasing Agency that is given when authorizing a purchase in response to such request.
(c) The Purchasing Agency, may at any time, further modify or limit the authority of the above identified Purchasing Agent by regular action of the Town Council, without need of a resolution or ordinance, and the Purchasing Agent shall comply with such modification or limitation.
(3) Street Superintendent. The Street Superintendent is hereby designated as a Purchasing Agent subject to the following limitations and rules:
(a) Except as otherwise provided herein, the Street Superintendent shall have the authority to purchase services and supplies, excluding vehicles and other capital expenditures, for the Street Department without prior specific approval of the Purchasing Agency (i.e., Town Council) if the estimated amount of the purchase is less than $5,000, and is included in the budget for the Street Department approved by the Town Council.
(b) Purchases not specifically authorized in division (B)(3)(a) above shall be presented to and shall require the specific approval of the Purchasing Agency (i.e., Town Council) before a contract for purchase is entered into and the Purchasing Agent shall comply with each rule, procedure, limitation and requirement of the Purchasing Agency that is given when authorizing a purchase in response to such request.
(c) The Purchasing Agency, may at any time, further modify or limit the authority of the above identified Purchasing Agent by regular action of the Town Council, without need of a resolution or ordinance, and the Purchasing Agent shall comply with such modification or limitation.
(4) Wastewater Superintendent. The Wastewater Superintendent is hereby designated as a Purchasing Agent subject to the following limitations and rules:
(a) Except as otherwise provided herein, the Wastewater Superintendent shall have the authority to purchase services and supplies, excluding vehicles and other capital expenditures, for the Wastewater Department without prior specific approval of the Purchasing Agency (i.e., Town Council) if the estimated amount of the purchase is less than $5,000, and is included in the budget for the Wastewater Department approved by Town Council.
(b) Purchases not specifically authorized in division (B)(4)(a) above shall be presented to and shall require the specific approval of the Purchasing Agency (i.e., Town Council) before a contract for purchase is entered into and the Purchasing Agent shall comply with each rule, procedure, limitation and requirement of the Purchasing Agency that is given when authorizing a purchase in response to such request.
(c) The Purchasing Agency, may at any time, further modify or limit the authority of the above identified Purchasing Agent by regular action of the Town Council, without need of a resolution or ordinance, and the Purchasing Agent shall comply with such modification or limitation.
(5) Water Superintendent. The Water Superintendent is hereby designated as a Purchasing Agent subject to the following limitations and rules:
(a) Except as otherwise provided herein, the Water Superintendent shall have the authority to purchase services and supplies, excluding vehicles and other capital expenditures, for the Water Department without prior specific approval of the Purchasing Agency (i.e., Town Council) if the estimated amount of the purchase is less than $5,000, and is included in the budget for the Water Department approved by Town Council.
(b) Purchases not specifically authorized in division (B)(5)(a) above shall be presented to and shall require the specific approval of the Purchasing Agency (i.e., Town Council) before a contract for purchase is entered into and the Purchasing Agent shall comply with each rule, procedure, limitation and requirement of the Purchasing Agency that is given when authorizing a purchase in response to such request.
(c) The Purchasing Agency, may at any time, further modify or limit the authority of the above identified Purchasing Agent by regular action of the Town Council, without need of a resolution or ordinance, and the Purchasing Agent shall comply with such modification or limitation.
(6) Clerk-Treasurer. The Clerk-Treasurer of the Town of Sheridan, Indiana is hereby designated as a Purchasing Agent subject to the following limitations and rules:
(a) Except as otherwise provided herein, the Clerk-Treasurer shall have the authority to purchase services and supplies, excluding vehicles and other capital expenditures, for the Office of the Clerk-Treasurer, and for other Departments of the Purchasing Agency for whom the head of that department has not been identified herein as a Purchasing Agent, without prior specific approval of the Purchasing Agency (i.e., Town Council) if the estimated amount of the purchase is less than $5,000, and is included in the budget for the Office of the Clerk-Treasurer approved by Town Council or the approved budget of another department identified hereinabove.
(b) Purchases not specifically authorized in division (B)(6)(a) above shall be presented to and shall require the specific approval of the Purchasing Agency (i.e., Town Council) before a contract for purchase is entered into and the Purchasing Agent shall comply with each rule, procedure, limitation and requirement of the Purchasing Agency that is given when authorizing a purchase in response to such request.
(c) The Purchasing Agency, may at any time, further modify or limit the authority of the above identified Purchasing Agent by regular action of the Town Council, without need of a resolution or ordinance, and the Purchasing Agent shall comply with such modification or limitation.
(Ord. 98-6-3, passed 6-30-98; Am. Ord. 2014-4-1, passed 4-14-14)