The city hereby establishes the following policies covering travel reimbursement and the promotion of city business as recommended by the State Board of Accounts.
(A) Lodging costs vary from city to city and state to state, so officials should use common discretion on room costs.
(B) Most conferences offer a flat rate in lodging no matter if one or two are in a room. If there is an additional charge for an additional person other than a city employee, officials must pay the additional expense.
(C) The cost of meals and beverages can vary due to the nature of events. City officials should use common discretion on costs of meals and types of beverages.
(D) Parking costs and tolls when officials are on city business will be paid by the city.
(E) Because city officials are involved in economic and industrial development and travel can be necessary on short notice, prior approval of travel and promotion of city business is not necessary as long as the funds are appropriated in those accounts.
(F) When claims are submitted to the Board of Public Works and Safety, they should be adequately itemized to show the nature of the expenditure.
(G) The City Council has for years funded a travel and promotion of city business account for the Board of Works on an annual basis. These funds are very important for not only the future of the city but for continuance of city business.
(`81 Code, § 35.28) (Ord. 1863, passed 7-21-86)