The city is authorized to hold and maintain a credit card account for the use of its officials and employees for city business only, upon the following terms and conditions:
(A) All cards must be maintained and monitored by either the Mayor or Clerk-Treasurer. After any use, there must be a properly itemized receipt for each transaction.
(B) The Mayor or Clerk-Treasurer may authorize a city official or employee to use the credit card for city business only. Upon request by a city official or employee, the responsible individual shall provide an itemized receipt showing the date of use, and purpose of expense.
(C) Once the employee or city official terminates his or her employment, they must return the credit card to the Mayor or Clerk-Treasurer before their last day of work.
(D) All claims for payment must be properly itemized and documented according to the procedures of State Board of Accounts. Improper charges or improperly itemized and documented charges as well as all interest, carrying charges or penalties, shall be the personal responsibility of the individual user. The Clerk-Treasurer is authorized to pay any annual maintenance fee for the credit card account.
(`81 Code, § 35.25) (Ord. 1748, passed 12-7-81; Am. Ord. 05-2540, passed 9-7-05)