(A) Except as provided in Neb. RS 18-412.01 for a contract with a public power district to operate, renew, replace, or add to the electric distribution, transmission, or generation system of the village, no contract for enlargement or general improvements, such as water extensions, sewers, public heating system, bridges, work on streets, or any other work or improvement when the cost of such enlargement or improvement is assessed to the property, costing over $20,000 shall be made unless it is first approved by the Board of Trustees.
(B) Except as provided in Neb. RS 18-412.01, before the Board of Trustees makes any contract in excess of $20,000 for enlargement or general improvements, such as water extensions, sewers, public heating system, bridges, work on streets, or any other work or improvement when the cost of such enlargement or improvement is assessed to the property, an estimate of the cost shall be made by the Village Engineer and submitted to the Board of Trustees. In advertising for bids as provided in divisions (C) and (E) below, the Board of Trustees may publish the amount of the estimate.
(C) Advertisements for bids shall be required for any contract costing over $20,000 entered into:
(1) For enlargement or general improvements, such as water extensions, sewers, public heating system, bridges, work on streets, or any other work or improvement when the cost of such enlargement or improvement is assessed to the property; or
(2) For the purchase of equipment used in the construction of such enlargement or general improvements.
(D) A municipal electric utility may enter into a contract for the enlargement or improvement of the electric system or for the purchase of equipment used for such enlargement or improvement without advertising for bids if the price is:
(1) Twenty thousand dollars or less;
(2) Forty thousand dollars or less and the village electric utility has gross annual revenue from retail sales in excess of $1,000,000;
(3) Sixty thousand dollars or less and the village electric utility has gross annual revenue from retail sales in excess of $5,000,000; or
(4) Eighty thousand dollars or less and the village electric utility has gross annual revenue from retail sales in excess of $10,000,000.
(E) The advertisement provided for in division (C) above shall be published at least seven days prior to the bid closing in a legal newspaper published in or of general circulation in the village and, if there is no legal newspaper published in or of general circulation in the village, then in some newspaper of general circulation published in the county in which the village is located, and if there is no legal newspaper of general circulation published in the county in which the village is located, then in a newspaper, designated by the County Board, having a general circulation within the county where bids are required, and if no newspaper is published in the village or county, or if no newspaper has general circulation in the county, then by posting a written or printed copy thereof in each of three public places in the village at least seven days prior to the bid closing. In case of a public emergency resulting from infectious or contagious diseases, destructive windstorms, floods, snow, war, or an exigency or pressing necessity or unforeseen need calling for immediate action or remedy to prevent a serious loss of, or serious injury or damage to, life, health, or property, estimates of costs and advertising for bids may be waived in the emergency ordinance authorized by Neb. RS 17-613 when adopted by a three-fourths vote of the Board of Trustees and entered of record.
(F) If, after advertising for bids as provided in this section, the Board of Trustees receives fewer than two bids on a contract or if the bids received by the Board of Trustees contain a price which exceeds the estimated cost, the Board of Trustees may negotiate a contract in an attempt to complete the proposed enlargement or general improvements at a cost commensurate with the estimate given.
(G) If the materials are of such a nature that, in the opinion of the manufacturer and with the concurrence of the Board of Trustees, no cost can be estimated until the materials have been manufactured or assembled to the specific qualifications of the purchasing municipality, the Board of Trustees may authorize the manufacture and assemblage of such materials and may thereafter approve the estimated cost expenditure when it is provided by the manufacturer.
(H) Any village bidding procedure may be waived by the Board of Trustees when:
(1) Materials or equipment are purchased at the same price and from the same seller as materials or equipment which have formerly been obtained pursuant to the state bidding procedure in Neb. RS 81-145 to 81-162; or
(2) The contract is negotiated directly with a sheltered workshop pursuant to Neb. RS 48-1503.
(I) (1) Notwithstanding any other provisions of law or a home rule charter, a municipality which has established, by an interlocal agreement with any county, a joint purchasing division or agency may purchase personal property without competitive bidding if the price for the property has been established by the Federal General Services Administration or the material division of the Department of Administrative Services.
(2) For the purpose of this division (I), the following definitions shall apply unless the context clearly indicates or requires a different meaning.
PERSONAL PROPERTY. Includes, but is not limited to, supplies, materials, and equipment used by or furnished to any officer, office, department, institution, board, or other agency.
PURCHASING or PURCHASE. The obtaining of personal property by sale, lease, or other contractual means.
(Neb. RS 17-568.01, 17-568.02, 18-1756) (1996 Code, § 1-814) (Ord. 98-26, passed 8-4-1998)