(a) The Board shall adopt rules necessary to the conduct of its affairs in keeping with the provisions of the Zoning Ordinance.
(b) Regularly scheduled meetings shall be held after public posting at three locations specified for public posting set forth in Chapter 121, at least twenty-four (24) hours prior to hearing. Special meetings may be held at such times as the Board may determine, following required notice. When site specific applications for Board review are considered, the Village Zoning/Code Enforcement Officer shall give notice of such proceedings via regular U.S. mail posted ten (10) days prior to hearing to property owners adjacent, contiguous to and/or directly across the street from all exterior boundaries of the property for which the application is being filed, including all owners surrounding the subject owner’s property in the event the property owner also owns property contiguous to the property which is the subject of this application.
(c) The Chairman, or in his absence, the Vice Chairman, or senior member present may administer oaths and compel the attendance of witnesses.
(d) At any meeting, only five (5) Board members may vote on any question. Upon the absence of any regular member or members, the first alternate and then the second alternate in that order shall vote in the place of the absent member(s) for that meeting.
(e) All meetings shall be open to the public. The Board shall keep a record of proceedings, showing the vote of each member upon each question, or if abstaining, indicating such fact and shall keep records of its examinations and other official actions, all of which shall be public record and filed with the Fiscal Officer.
(f) Three (3) members of the Board shall constitute a quorum. The board shall act by resolution and the concurring vote of three (3) members of the Board shall be necessary to take action on the Plans of the applicant in any matter over which this Board has jurisdiction. The Board shall issue a Board Order and Certificate of Appropriateness when applicable, or issue a Board order upon recommendation of approval, approval with conditions or a denial.
(g) The Board shall establish additional Rules of Procedure and Methods of Operation including coordinating with the Planning and Zoning Commission in the application process for Certificate of Zoning compliance. Further, the Board shall recommend to the Planning and Zoning Commission changes or additions to the Planning and Zoning Ordinances it finds necessary to properly conduct the Board’s purpose.
(Ord. 02-2004. Passed 3-22-04; Ord. 27-2006. Passed 10-9-06.)