(A) Electronic fund transfers. The City of Seymour is hereby authorized to use electronic fund transfers for official business of the City of Seymour.
(B) Authority of Clerk-Treasurer. The City Clerk-Treasurer is hereby authorized and responsible for:
(1) Selecting the financial institution(s) to be used by the City of Seymour, Indiana for electronic fund transfers;
(2) Executing the application and agreement with the selected financial institutions for the City of Seymour, Indiana;
(3) Overseeing the use of electronic fund transfers for official city business;
(4) Maintaining the agreement and the relationship between the City of Seymour, Indiana and the financial institution(s);
(5) Establishing appropriate security procedures for passwords, codes, controls, and other authorizations to protect and preserve the funds and assets of the City of Seymour, Indiana;
(6) Reviewing all transactions and confirmation in connection with the use of electronic fund transfers for property authorization, documentation, itemization, and purpose.
(C) Administration of payments.
(1) The City Clerk-Treasurer shall not draw a warrant for an electronic fund transfer unless:
(a) There is a fully itemized invoice or bill for each expense;
(b) Each invoice or bill is approved by the city employee or representative receiving the goods or services;
(c) The invoice or bill is filed with the City Clerk-Treasurer;
(d) The City Clerk-Treasurer audits and certifies before payment that the invoice or bill is true and correct; and
(e) Payment of the invoice or bill is allowed by the City of Seymour Common Council on the accounts payable register.
(2) All electronic fund transfers must be for official business of the City of Seymour, Indiana and shall not be personal in nature.
(D) Electronic fund transfers. Electronic fund transfers shall include automated clearinghouse payments (ACH), wire transfers, direct deposit, on-line banking transactions, telephone transfers, and other electronically authorized or implemented transfers or payments.
(E) Notwithstanding the provisions of this section, the city shall comply with all other requirements regarding the payment of claims by a political subdivision.
(F) This resolution shall be in full force and effect from and after its passage and approval by the Mayor, all as by law provided, and shall remain in full force and effect until revoked or modified by the City of Seymour Common Council.
(Res. 21, 2022, passed 8-8-2022)