(A) The Clerk-Treasurer is both the Town Clerk and the Town Fiscal Officer.
(I.C. 36-5-6-2)
(B) The Clerk-Treasurer may administer oaths, take depositions and take acknowledgments of instruments required by statute to be acknowledged.
(I.C. 36-5-6-5)
(C) The Clerk-Treasurer shall do the following:
(1) Receive and care for all town money and pay the money out only on order of the Town Council;
(2) Keep accounts showing when and from what sources the Clerk-Treasurer has received town money, and when and to whom the Clerk-Treasurer has paid out town money;
(3) Prescribe payroll and account forms for all town offices;
(4) Prescribe the manner in which creditors, officers and employees shall be paid;
(5) Manage the finances and accounts of the town and make investments of town money;
(6) Prepare for the Town Council the budget estimates of miscellaneous revenue, financial statements and the proposed tax rate;
(7) Maintain custody of the town seal and the records of the Town Council;
(8) Issue all licenses authorized by statute and collect the fees fixed by ordinance;
(9) Serve as Clerk of the Town Council by attending its meetings and recording its proceedings;
(10) Administer oaths, take depositions and take acknowledgment of instruments that are required by statute to be acknowledged, without charging a fee;
(11) Serve as clerk of the town court under I.C. 33-35-3-2, if the judge of the court does not serve as clerk of the court or appoint a clerk of the court under I.C. 33-35-3-1;
(12) Perform all other duties prescribed by statute; and
(I.C. 36-5-6-6)
(13) Pursuant to I.C. 36-4-8-14 and I.C. 36-5-4-12 allows city and towns legislative bodies to adopt an ordinance allowing the Fiscal Officers to make claim payments in advance of Council allowance for the following kind of expenses:
(a) Property or services purchased or leased from the United States Government, of its political subdivisions;
(b) License or permit fees;
(c) Insurance premiums;
(d) Utility payments or utility connecting charges;
(e) General grant programs where advance funding is not prohibited and the contracting party post sufficient security to cover the amount advanced;
(f) Grant of state funds authorized by statute;
(g) Maintenance or service agreements;
(h) Leases or rental agreements;
(i) Bond or coupon payments;
(j) Payroll;
(k) State, federal and county taxes;
(l) Credit card payments to avoid late payments; and
(m) Board approved contracts.
(Ord. 2019-3, passed 12-3-2019)