(A) The Town of Sellersburg believes that employees should have opportunities to enjoy time away from work to achieve work life balance. The following PTO policy outlines the provisions for eligible employees.
(B) Eligibility and availability. All full-time employees are eligible for PTO. Eligibility begins the first of the month following 60 days of continuous employment. During the first calendar year of employment, employees earn 1.5 days per month. Thereafter, employees will receive PTO on January 1 of each year. PTO credited on January 1 will be based on the employee’s years of service as of December 31 the previous year. PTO is earned on the following schedule:
Length of Service* | Accrual Rate |
Less than 2 years of service | 1.5 days per month of full-time service (maximum of 15 days) |
2 - 4 years of service | 25 days |
5 - 9 years of service | 30 days |
10 - 19 years of service | 35 days |
20 + years of service | 40 days |
*Length of service year to begin January 1 of the year following your anniversary. | |
(C) Use and scheduling of PTO. You must schedule PTO at least two weeks in advance or as soon as possible in the case of illness or emergency. All time away from work, including unexcused absences, will be deducted from your PTO bank. Exceptions to this policy are holidays and time off in accordance with the town’s policy for jury duty, military duty, or bereavement. PTO may be used in half-day increments. You are required to use your PTO when out on an approved leave of absence.
(D) PTO and sick bank rollovers.
(1) At the end of each year, employees will receive the option to roll over any accrued but unused PTO into a “sick bank” or receive payment for unused time (refer to division (E) below). There is a 30-day maximum an employee can roll over into the sick bank. Sick bank leave must be approved by the administrative department head.
(2) The sick bank exists to help employees offset lost income while on an approved leave of absence for the employee’s own illness or to care for a dependent who is ill. It may not be used for any other purpose. PTO does not need to be exhausted prior to using “sick bank” for approved leave of absence under this section.
(E) Cash out option. Employees can cash out earned PTO days. Employees selecting the cash out option will receive full payment for accrued but unused PTO of that year, up to their maximum earned days at the time of PTO cash out.
(F) Payment upon separation. Upon resignation or separation of employment, employees will be paid for all PTO earned but not used. Earned PTO is calculated by multiplying the number of full calendar months the employee worked in the current year by the number of PTO days he or she is eligible. That number is divided by 12. Please see the following example:
Employee | Years of Service | Full Months Completed | Eligible PTO | Number of Days Paid Out |
Employee A | 3 | 6 | 25 | 12.5 |
Employee B | 9 | 3 | 30 | 7.5 |
Employee C | 14 | 10 | 35 | 29 |
(G) Special retirement provision. Upon resignation or retirement after 20+ years of service with the Town of Sellersburg, eligible employees can cash in 60 days of “sick bank”.
(H) Retirees Insurance Fund. After 20+ years of service with the Town of Sellersburg, eligible full-time employees shall receive $19,944 from the Retirees Insurance Fund, to be paid upon retirement.
(Ord. 2021-OR-031, passed 11-22-21)