(A) The purpose of this section is to monitor costs associated with the purchase and lease of copier machines.
(B) A Copier Purchase or Lease Justification/Request Form shall be completed for such devices for review and approval by the County Administrator prior to implementation.
(C) All requests for the purchase or lease of a copier shall be based upon completion of the form and approval before ordering/procurement of the copier. This includes replacement of old copiers as well as the purchase of new copiers. The form will be placed on the County website in the "Downloads & Documentation" area.
(D) The County Administrator is designated as the county employee who shall be responsible for the approval of all copier purchases and leases. The County Administrator will confer with the employee and elected official as needed to document the justification.
(E) This approval process solely deals with the purchase and lease of copiers. It is the responsibility of the elected official to determine the ongoing costs for their area and to obtain Quorum Court budget approval on an annual basis. There are two steps to purchase or lease copiers; a valid justification from the County Administrator and the approval of funds by the Quorum Court.
(Ord. 2016-5, passed 3-15-16)