(A) (1) The County Clerk's Office shall serve as the responsible department to perform a coordinating and monitoring function for the interoffice tax system records management process.
(2) Tax reports and related documentation records shall be filed for the record and for county audit in the County Clerk's office in compliance with statutory dates for completion of these documents.
(B) In addition, necessary reports produced to verify data, test runs and sample documents produced to verify data shall be provided to the County Clerk to assist in the tax system monitoring function. The role and function of the County Clerk's office shall include reviewing the accuracy and validity of the tax books and monthly reports generated in the tax collection process. The monitoring and review function shall include reviewing monthly tax collection and allocation reports to verify the integrity of the information. Year to date totals shall be monitored including adjustments made to the tax records from three part change forms, Disabled American Veterans, utilities, delinquent property and other statutory adjustment procedures.
(Ord. 87-15, passed 5-20-87)