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(A) The preparation of the agenda for each regular, special and committee meeting of the Quorum Court shall be the duty of the County Judge.
(B) An item of business may be placed on the agenda for any regular, special and committee meeting of the Quorum Court by the members of the Quorum Court and the County Judge.
(C) Items to be included on the agenda of an upcoming regular, special or committee meeting shall be submitted to the County Judge's office no later than 5:00 p.m. Monday two weeks preceding the week in which the Quorum Court meeting is held. This deadline shall allow time for the preparation of any background information, reports and memoranda pertinent to the items to be considered.
(D) A copy of the agenda and any reports and memoranda pertinent to the items to be considered shall be presented, through the County Judge’s Office, to each member of the Quorum Court and to members of the news media no later than five working days prior to the meeting, at which time said items shall be considered by the Quorum Court. Special Quorum Court meetings shall follow the minimum 24-hour notice set forth in § 30.02. Quorum Court Committee meetings may be scheduled to address briefings and review of a matter with reports and memoranda presented prior to the Committee meeting, if possible, or handed out in the meeting. Decision-making Committee meetings shall follow five calendar days’ notice for presentation of reports and memoranda, with the exception of annual budget meetings which have been preceded with distribution of the annual budget documents.
(E) The agenda, as prepared, can be suspended, the order of items for consideration changed or additional items may be added to the agenda when two-thirds of the members composing the Quorum Court shall vote to do so.
(Ord. 89-17, passed 7-19-89: Am. Ord. 2003-23, passed 10-21-03; Am. Ord. 2007-19, passed 10-16-07)