(A) All administrative officers are responsible to the City Manager for the effective administration of their respective departments and offices, and all activities assigned to them. He or she shall employ or appoint all officers and employees except as otherwise provided by the City Charter or this code. The City Manager may set aside any action taken by any administrative officer other than the City Attorney and may supersede any officer other than the City Attorney in the functions of his or her office.
(B) All department heads of the city shall comply with the following:
(1) All department heads shall keep informed as to the latest practice in their particular fields and shall inaugurate, with the approval of the City Manager in the case of departments responsible to him or her, or in the case of other departments, with the approval of the officer or body to whom the department head is responsible, any new practices as appear to be of benefit to the service and to the public;
(2) Reports of the activities of each department shall be made to the Manager as he or she shall direct; and
(3) Each department head shall be responsible for the preservation of all public records under his or her jurisdiction and shall provide a system of filing and indexing the same. No public records, reports, correspondence, or other data relative to the business of any department shall be destroyed or removed permanently from the files without the knowledge and approval of the City Commission and shall be subject to the provisions of this chapter.
(1993 Code, § 30.02)