(A) Time And Place: All meetings of the PZB shall be held at the call of the chairman and at such other times as such board may determine upon proper notice pursuant to the open meetings act, 5 Illinois Compiled Statutes 140/1 et seq.
(B) Conduct Of Meetings: The chair, and in the chair's absence, the vice chair shall preside over all public meetings and hearings of the PZB. No meeting may be conducted without the presence of a quorum, which shall consist of a majority of the currently appointed PZB members. All meetings and hearings shall be conducted in compliance with the open meetings act and rules of procedure to be adopted by the PZB and ratified by the city council.
(C) Secretary; Records: The city zoning administrator or designee shall serve as the secretary to the PZB. The secretary of the PZB shall keep minutes of all of the PZB's proceedings, record the vote of each member, the absence or failure to vote of any member, and records of hearings and other official actions. If the secretary of the PZB is absent, the city clerk or deputy city clerk shall have the duties of the secretary under this section. All records of the PZB, including minutes, decisions, and recommendations, shall be filed with and maintained in the office of the city clerk and shall be public records open to inspection and review pursuant to the freedom of information act. (Ord. 2158, 4-26-2016)