The following approvals are required for all purchases unless otherwise exempted in this chapter:
A. Any contract, purchase, purchase order, check request, or service request for nonprofessional services and supplies or building improvements in the total amount of one thousand dollars ($1,000.00) or less may be made or approved by the City Manager or department head, or an employee or Supervisor authorized by the City Manager or department head to make such purchase, purchase order, check request, or service request.
B. Any contract, purchase, purchase order, check request, or service request for nonprofessional services and supplies or building improvements in the total amount of more than one thousand dollars ($1,000.00) but less than five thousand dollars ($5,000.00) must be made or approved by the City Manager or department head.
C. Any contract, purchase, purchase order, check request, or service request for nonprofessional services and supplies or building improvements in the total amount of more than five thousand dollars ($5,000.00) but less than forty thousand dollars ($40,000.00) must be made or approved by the City Manager.
D. Any contract, purchase, purchase order, check request, or service request for public utilities equipment and supplies in the total amount of more than five thousand dollars ($5,000.00) but less than one hundred twenty five thousand dollars ($125,000.00) must be made or approved by both the Public Works Director or Parks Director and the City Manager.
E. The City Manager may establish additional policies and controls which are consistent with the approval mechanism set forth in this chapter.
F. The following contracts and purchases must be approved by the City Council:
1. Any contract and purchase in the amount of forty thousand dollars ($40,000.00) or more, or any contract or purchase for public utilities equipment and supplies in the amount of one hundred twenty five thousand dollars ($125,000.00) or more.
2. Any contract awarded through the formal bidding process.
3. Any contract, purchase or payment over ten thousand dollars ($10,000.00) which is not anticipated in the current budget and is not funded by development fees (including connection fees or impact fees) or paid for by third parties.
4. Accumulated "change orders" which would increase a previously approved contract by five thousand dollars ($5,000.00) or more, taking into consideration all previously approved change orders to the contract under consideration.
G. Credit cards issued in the City's name may be made available for use by specific City employees. Credit cards may be used for purchasing where there is some benefit to the City such as convenience, the ability to make recurring payments where required, or cash back to the City through a loyalty program. Purchases using credit cards shall be subject to all the required limitations, requirements, and approvals of this chapter. Each credit card statement shall be reviewed monthly by at least two (2) persons, which shall include at least the City Manager or City Finance Officer, and a department head, to protect against misuse or fraud. (Ord. 2018-10)