In the event that there is one, and only one, source for a product in excess of $5,000, a sole-source contract may be used. When the city wishes to purchase a product over $5,000 from a sole source without competitive bidding, a sole-source resolution is to be prepared and submitted with a city agenda item. In order to establish a legal basis for a sole-source exception, the following statements and findings must be made and set forth in every sole-source resolution:
(1) A statement describing every unique or specialized feature of the product in question;
(2) A statement of the City Manager's efforts to locate all possible suppliers of such product;
(3) A statement that, in spite of its efforts, the City Manager has been able to locate only one supplier of the product in question;
(4) A statement that indicates the ultimate cost of the product and the process used to determine the cost of the product; and
(5) A finding that it is, therefore, proper for the city to dispense with competitive bidding requirement and to authorize the City Manager to purchase the product in question under the sole-source exception.
(Ord. 15-100, passed 2-11-2015)