(A) Minutes.
(1) The proceedings of advisory commission meetings must be recorded in minute form and transmitted to the City Administrator/Clerk-Treasurer, who must furnish copies to each member of the commission, the Mayor and City Council members.
(2) A commission may make copies of its minutes available to other advisory commissions and individuals as it deems necessary.
(3) The commission must keep a record of all resolutions, transactions and findings. These records and minutes are public records.
(B) Reports.
(1) Advisory commissions must make an annual report to the City Council containing the commission’s summary of the commission’s activities, conclusions and recommendations. The annual report may include a proposed budget for the commission for the ensuing year. The report must be submitted prior to August 1 of each year.
(2) Other commission reports, conclusions and recommendations must be made from time to time to the City Council as may be requested by the Council or as the commission deems appropriate in light of the matter being considered.
(C) Requests for expenditure of funds. Advisory commission activities requiring the expenditure of funds from the commission’s budget must be submitted to the City Administrator/Clerk-Treasurer with estimated cost figures prior to any commitment of the expenditures.
(D) Liaison. The City Council must annually appoint one Council member as an ex officio member without voting rights to each advisory commission to provide a liaison between the City Council and the commissions.
(Prior Code, § 305.17)