(a) Retention Periods. The licensee shall establish, keep, and maintain books, accounts, papers, maps, and other records which relate to the operations, transactions, property, or financial condition of the licensee with respect to its activities under the license issued pursuant to this Chapter for a period in accordance with the following schedule:
(1) Fifteen Years. License, amendments to the license, license applications and related materials, construction maps, documents filed or presented to the License Review Board or Board of Supervisors, and records relating to bonds or other security;
(2) Seven Years. Financial information, including, but not limited to, annual reports of the licensee, license fee reports, records of gross receipts, balance sheets, receipts, income, and disbursements; and
(3) Three Years. All other records required under this Chapter unless otherwise specified.
(b) Inspection of Records. The County or its authorized representative, upon reasonable notice, shall have the right to inspect at any time during normal business hours the books, records, maps, plans, service complaint logs, performance test results, and any other records of the licensee which relate to the operations of the licensee and which are maintained at the local office required by this Chapter. If any such books or records are not kept in the local office, or if on reasonable request, are not made available to County inspection within the County, and if the County shall determine that an examination of such records is necessary or appropriate to the performance of the County’s responsibilities hereunder, then all reasonable travel and subsistence expense necessarily incurred in making such an examination by the County shall be paid by the licensee.
(c) Confidentiality. County shall maintain the confidentiality of any trade secrets or other proprietary information of licensee in the possession of the County, and further, records shall be exempt from public inspection pursuant to this Section to the extent such records are made except from public disclosure by State or Federal statute and to the extent such records are protected by State or Federal statute against discovery in civil litigation.
(Ord. 1281, passed - -1966; Am. Ord. 2053, passed - -1976; Am. Ord. 2667, passed - -1982; Am. Ord. 3440, passed - -1991)