(a) It is the policy of the County to use computer technology in order to reduce the cost of public records management, including the costs of collecting, maintaining, and disclosing records subject to disclosure to members of the public under the California Public Records Act or this Chapter. To the extent that it is technologically and economically feasible, departments that use computer systems to collect and store public records shall program and design these systems to ensure convenient, efficient, and economical public access to records, and shall make public records easily accessible over public networks such as the Internet.
(b) Departments purchasing new computer systems or software, or upgrading existing systems or software, shall maintain the following goals as a means to achieve the policies of this section:
(1) Implementing a computer system in which exempt information is segregated or filed separately from otherwise disclosable information.
(2) Implementing a system that permits reproduction of electronic copies of records in a format that is generally recognized as an industry standard format.
(3) Implementing a system that permits making records available through a public computer network, consistent with the requirement for security of information.
(Ord. 4125, passed - -2010)