All public records maintained by a member of the Board of Supervisors or their staff, by any other elected County official or their staff, by the County Administrative Officer, County Clerk, or by the head of any County department, shall, upon the departure of that individual from County service, be retained, preserved, and stored in a manner consistent with the records retention policies of the County. Except in the case of his or her own departure, the County Administrative Officer, in consultation with the Director of Human Resources, shall designate a person to assist such individual prior to his or her departure to assure that his or her records are properly retained, preserved, and stored for the period prescribed by the records retention policies of the County. The County Administrative Officer shall in like manner direct the Information Services Department to properly retain, preserve and store all electronic public records of said departing individual in a manner consistent with the records retention policies of the County. In the case of the departure of the Chief Administrative Officer, the Chairman of the Board of Supervisors shall perform the functions of the Chief Administrative Officer as described above. Notification of this section shall be given by the County Administrative Officer or his or her designee to the departing individual(s) prior to his or her departure.
(Ord. 4125, passed - -2010)