(a) Submission of Current Information by Exclusive Recognized Employee Organization. An exclusive recognized employee organization must submit to the Employee Relations Division revised information whenever there has been a change in any of the following items:
(1) The name and street address of the organization.
(2) The names, titles, mailing address, and home and business telephone numbers of its officers.
(3) The names of employee organization representatives who are authorized to speak on behalf of the organization.
(4) A designation of two persons and their addresses to whom notice sent by regular United States mail shall be deemed full and sufficient notice on the organization for any purpose.
(5) A statement whether the exclusive recognized employee organization is a chapter of, or affiliated directly or indirectly in any manner, with a local, regional, state, national or international organization, and, if so, the name and address of each such organization.
(6) Certified copies of any changes to the exclusive recognized employee organization’s constitution and by-laws.
(b) Payroll Deductions. Exclusive recognized employee organizations may be authorized payroll deduction privileges for membership dues and insurance premiums for plans sponsored by such organizations upon the written authorization of employees in an authorized employee representation unit for which said organization has been certified. The providing of such a privilege to an exclusive recognized employee organization by the County shall be contingent upon and in accordance with the provisions of a memorandum of understanding and/or applicable administrative procedures.
(c) Agency shop. An agency shop arrangement may be put into effect by negotiation between the County and an exclusive recognized employee organization, or such an arrangement may be placed into effect or rescinded, without negotiation, upon approval of a majority of employees who vote in a secret ballot election in accordance with § 3502.5 of the Government Code. An agency shop arrangement shall not apply to management employees.
(1) Any employee who is a member of a bona fide religion, body, or sect that has historically held conscientious objections to joining or financially supporting employee organizations shall not be required to join or financially support any employee organization as a condition of employment. The employee may be required, in lieu of periodic dues, initiation fees, or agency shop fees, to pay sums equal to the dues, initiation fees, or agency shop fees to a nonreligious, non-labor charitable fund exempt from taxation under § 501(c)(3) of the Internal Revenue Code, chosen by the employee from a list of at least three of these funds, designated in a memorandum of understanding between the County and the employee organization, or if the memorandum of understanding fails to designate the funds, then to any such fund chosen by the employee.
(2) Every exclusive recognized employee organization that has agreed to an agency shop provision or is a party to an agency shop arrangement shall keep an adequate itemized record of its financial transactions and shall make available annually, to the County, and to the employees who are members of the organization, within 60 days after the end of its fiscal year, a detailed written financial report thereof in the form of a balance sheet and an operating statement, certified as to accuracy by its president and treasurer or corresponding principal officer, or by a certified public accountant. An employee organization required to file financial reports under the federal Labor-Management Disclosure Act of 1959 (29 U.S.C. §§ 401 et seq.) covering employees governed by this Chapter, or required to file financial reports under § 3546.5 of the Government Code, may satisfy the financial reporting requirement of this Section by providing the County with a copy of the financial reports.
(d) Use of County Resources. Access to County work locations and the use of County paid-time, facilities, equipment, hardware or software and other resources by exclusive recognized employee organizations shall be authorized only to the extent provided for in a memorandum of understanding and/or applicable administrative procedures and shall be limited to activities pertaining directly to the employer-employee relationship and shall not interfere with the efficiency, safety and security of County employees or County operations. Access to and use of County paid time, facilities, equipment and other resources shall not be authorized for such activities as: any that violates County policy, soliciting membership, soliciting business by or for any non-County sponsored/sanctioned company, campaigning for office, selling insurance plans, organizing elections, or other similar activities.
(e) Administrative Rules and Procedures. The Employee Relations Division is hereby authorized to establish such rules and procedures as appropriate to implement and administer the provisions of this Chapter after consultation with affected employee organizations and County management.
(Am. Ord. 3707, passed - -1998; Am. Ord. 3991, passed - -2006; Am. Ord. 4210, passed - -2013; Am. Ord. 4290, passed - -2015)