(A) Appointment; term of office. The Treasurer/Finance Director shall be appointed by the Mayor subject to the approval of the City Council. The Treasurer/Finance Director may be removed by the Mayor for any cause by him or her deemed sufficient; but such removal shall be by and with the affirmative vote of one-half plus one of the members of the full Council; provided, that the City Council, by the unanimous vote of all its members, may upon its own initiative remove any appointive officer.
(Prior Code, § 1-7B-1)
(B) Duties.
(1) Generally. The Treasurer/Finance Director shall oversee the city’s financial management programs, prepare and manage enterprise, capital and operating budgets, implement fiscal policies and administer fiscal controls and develop and oversee the city’s internal finance policy. The Treasurer/Finance Director shall coordinate end-of-year auditing activities with designated auditors and execute other fiscal duties. The Treasurer/Finance Director will adhere to all city and state policies, regulations and ordinances that affect the city’s fiscal operations; exercising supervision over permanent and temporary staff as assigned and provide fiscal assistance to other department directors as required.
(2) Accounts and Funds. The Treasurer/Finance Director shall:
(a) Accurate accounting. Administer all aspects of the city budget in accordance with applicable governmental accounting standards to include fund accounting, revenue administration and asset inventories; be responsible for development and maintenance of all fiscal records; administer and manage all aspects of the city’s fiscal software program; and schedule, coordinate and implement municipal year-end fiscal closing activities and ensure compliance with required auditing principles and regulations;
(b) Receive and disburse funds. Coordinate receipt or payment of funds with state, county and federal agencies, and all other organizations with which the city does business; manage all municipal debt accounts to include taxes, leases, bonds, warrants, coupons and loans; be responsible for investment of funds, debt management, grants administration, city-owned utility billing operations, business licensing and purchasing; and manage all accounts payable and receivable and disburse monies upon approval by the City Council; and
(c) Demand and receive funds. Manage daily and monthly city finances that include the actions of posting, balancing, reconciliation and depositing and administer all aspects of the city’s utility fiscal operations; demand and receive all monies and fees owing to the city whenever any person is indebted to the city in any manner, and the means of collection of such debt is not otherwise provided for by law; and when any claim shall not be collectible by other methods, the Treasurer/Finance Director shall report the same to the Attorney for prosecution.
(3) Monthly report. The Treasurer/Finance Director shall make a detailed report to the City Council during the first meeting of each month showing the business of his or her office during the last month closed, showing the balance on hand to the credit of different funds, the amounts received during the month and on what account, together with such information as may be required by the City Council.
(4) Employee payroll and benefits. The Treasurer/Finance Director shall prepare and oversee employee payroll operations, manage employee benefits, classifications, sick leave and vacation accrual, insurance, personal information, exemptions and deductions. Management of all employee fiscal inquiries and oversight of the city’s risk management program.
(5) Deliver records to successor. The Treasurer/Finance Director shall deliver to his or her successor in office all material, records and resources of the office.
(Prior Code, § 1-7B-2)
(Ord. 15-804, passed 9-16-2015)