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When it becomes necessary in the opinion of the Legislative Authority or Administrator, in the event an Administrator has been appointed as provided in R.C. § 735.271, or a substantially equivalent municipal ordinance, in the prosecution of any work under contract, to make alterations or modifications in the contract, the alterations or modifications shall be made only by the Legislative Authority by resolution or by the Administrator in writing, in the event an Administrator had been appointed as provided in R.C. § 735.271, or a substantially equivalent municipal ordinance, but the resolution or written modification shall be of no effect until the price to be paid for the work and material, or both, under the altered or modified contract has been agreed upon in writing and signed by the contractor, and by the Mayor or Administrator in the event an Administrator has been appointed as provided in R.C. § 735.271, or a substantially equivalent municipal ordinance, on behalf of the municipality. No contractor shall recover anything for work or material because of any alteration or modification unless the contract is made as provided in this section, nor shall the contractor recover for the work or material, or either, more than the agreed price. The law relating to requiring bids and the awarding of contracts for public buildings, so far as they apply, shall remain in effect. A duplicate copy of each contract shall be filed in the office of the Treasurer.
(R.C. § 731.16) (Rev. 1999)
(A) (1) If the municipality is required by law or by an ordinance or resolution adopted under division (C) of this section to award a contract to the lowest responsive and responsible bidder, a bidder on the contract shall be considered responsive if the bidder’s proposal responds to bid specifications in all material respects and contains no irregularities or deviations from the specifications which would affect the amount of the bid or otherwise give the bidder a competitive advantage. The factors that the municipality shall consider in determining whether a bidder on the contract is responsible include the experience of the bidder, the bidder’s financial condition, conduct and performance on previous contracts, facilities, management skills, and ability to execute the contract properly.
(2) For purposes of this division, the provision of a bid guaranty in accordance with R.C. § 153.54(A)(1) and (B) issued by a surety licensed to do business in this state is evidence of financial responsibility, but the municipality may request additional financial information for review from an apparent low bidder after it opens all submitted bids. The municipality shall keep additional financial information it receives pursuant to a request under this division confidential, except under proper order of a court. The additional financial information is not a public record under R.C. § 149.43.
(3) An apparent low bidder found not to be responsive and responsible shall be notified by the municipality of that finding and the reasons for it. The notification shall be given in writing and either by certified mail or, if the municipality has record of an internet identifier of record associated with the bidder, by ordinary mail and by that internet identifier of record.
(B) Where the municipality has adopted an ordinance or resolution under division (C) of this section and determines to award a contract to a bidder other than the apparent low bidder or bidders for the construction, reconstruction, improvement, enlargement, alteration, repair, painting or decoration of a public improvement, it shall meet with the apparent low bidder or bidders upon a filing of a timely written protest. The protest must be received within five days of the notification required in division (A) of this section. No final award shall be made until the municipality either affirms or reverses its earlier determination. Notwithstanding any other provision of the Ohio Revised Code, the procedure described in this division is not subject to R.C. Chapter 119.
(C) The municipality may, by ordinance or resolution, adopt a policy of requiring each competitively bid contract it awards to be awarded to the lowest responsive and responsible bidder in accordance with this section.
(D) As used in this section,
INTERNET IDENTIFIER OF RECORD means an electronic mail address, or any other designation used for self-identification or routing in internet communication or posting, provided for the purpose of receiving communication.
(R.C. § 9.312) (Rev. 2019)
ORDINANCES AND RESOLUTIONS
Printed copies of the ordinances and resolutions of the municipality, published under its authority, and transcripts of any resolutions or ordinances, or of any act or proceeding of the municipality, recorded in any book or entered on any minutes or journal kept under the direction of the municipality, and certified by the Clerk, shall be received in evidence throughout the state for any purpose for which the original books, ordinances, minutes or journals would be received.
(R.C. § 731.42) (Rev. 2002)
(A) The following procedures shall apply to the passage of ordinances and resolutions of the municipality:
(1) Each ordinance and resolution shall be read by title only, provided that the Legislative Authority may, by a majority vote of its members, require any reading to be in full.
(2) Each ordinance or resolution shall be read on three different days, provided that the Legislative Authority may dispense with this rule by a vote of at least three-fourths of its members.
(3) The vote on the passage of each ordinance or resolution shall be taken by yeas and nays and entered upon the journal.
(4) Each ordinance or resolution shall be passed, except as otherwise provided by law, by a vote of at least a majority of all the members of the Legislative Authority.
(B) Action by the Legislative Authority, not required by law to be by ordinance or resolution, may be taken by motion approved by at least a majority vote of the members present at the meeting when the action is taken.
(R.C. § 731.17) (Rev. 2002)
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