(A) Procurement purchasing policies (excluding public works). Definition and scope: The procurement policy pertains to any purchase, contract, lease, or lease-purchase that the city participates in. Intergovernmental agreements are exempt from the policies and procedures set forth in the following procurement policy.
(B) Purchases under $50,000.
(1) Purchases or contracts between $5,000 and $10,000.
(a) Shall be reviewed and approved via a requisition form by designated purchasing agent and corresponding department head.
(b) The purchasing coordinator and Mayor reserve the right to deny any purchase.
(c) Contracts must be handled pursuant to city policy.
(2) Purchases or contracts between $10,000 and $50,000.
(a) Shall be reviewed and approved via a requisition form by the department heads, purchasing coordinator, and Mayor.
(b) The requisition form will have three formal quotes from different vendors or will have an explanation for their absence.
(c) The Mayor reserves the right to deny any purchase.
(d) Contracts must be handled pursuant to city policy.
(e) Any new purchase that meets the asset requirements must be reported.
(3) Purchase of at least $50,000 and less than $150,000.
(a) Shall be reviewed and approved by the department heads, purchasing coordinator, Mayor, and the City Council.
(b) The information presented to City Council will contain three formal quotes from different vendors or will have an explanation for their absence. (See quote process, § 34.17).
(c) Contracts must be handled pursuant to city policy.
(d) Any new purchase that meets the asset requirements must be reported.
(4) Purchases of $150,000 or more.
(a) Shall be submitted to a formal bidding process.
(b) Shall be reviewed and approved by department head, purchasing coordinator, Mayor, and the City Council.
(c) Contracts must be handled pursuant to city policy.
(d) Any new purchase that meets the asset requirements must be reported.
(Ord. 2020-4A, passed 3-3-2020)