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(A) The Clerk-Treasurer is authorized to obtain a credit card(s) in the name of the town for the customary purchase of materials and supplies for the town. The Clerk-Treasurer is authorized to pay any annual fees for such credit card(s). The Clerk-Treasurer shall endeavor to pay the monthly statement balance in full so that finance charges are not incurred.
(B) The Clerk-Treasurer shall be responsible for, and maintain control over, the credit card(s) and all invoices, receipts, and documentation supporting all charges and shall maintain a suitable accounting system to monitor the possession, use, and return of all credit card(s). The Clerk-Treasurer shall verify each charge appearing on the monthly statement with the invoices, receipts, and documentation prior to payment. The Clerk-Treasurer shall assign and pay the charges from the appropriate budget fund.
(C) The Clerk-Treasurer may provide the credit cards to certain town employees to purchase materials or supplies deemed necessary to perform his or her task. Each town employee shall immediately return the credit card to the Clerk-Treasurer after its use and provide copies of all invoices, receipts, and documentation supporting the charges.
(D) No credit card issued in the name of the town shall be used by any person for a private purchase.
(2000 Code, § 3-8) (Ord. 2001-07, passed 10-9-2001)