(a) Any elected or appointed Municipal officer, deputy, assistant or any employee of the City may attend, at the expense of the City, any conference, seminar, school, convention or other meetings relating to Municipal affairs, if first authorized by the Mayor and the Municipal Administrator and with Council's approval. If unencumbered funds are available for that purpose, the person shall be paid for his expenses so incurred, subject to the provisions of subsection (c) hereof. A request for the allowance shall be made in writing to the Mayor and Administrator showing the necessity or the desirability for the attendance and an estimate of the costs thereof to the City.
(Ord. 816. Passed 4-10-72.)
(b) Any person as set forth in subsection (a), who is required and authorized by the City to travel by personal motor vehicle in and for the best interests of the City, shall, upon submission of an expense statement as set forth in subsection (c), be paid twenty-two and one-half cents (22-l/2¢) per mile for each mile traveled for such purposes.
(Ord. 1991. Passed 3-12-90.)
(c) Any person as set forth in subsection (a) who is duly authorized to travel away from his regular place of employment in accordance with the provisions of subsection (a) shall, upon his return to his regular place of employment, promptly submit to the City an itemized statement of expenses so incurred on forms furnished and prescribed for his use by the City. The City may, under certain circumstances, where travel is approved in accordance with subsection (a) advance the estimated amount of costs for travel, including registration fees, transportation, lodging, meals, vehicle parking and toll road charges. Any amounts advanced by the City to a person for travel purposes which exceed the actual costs and expenses thereof, shall be returned tot he City at the time of submission of the expense statement required herein, and any amounts expended by the person relating to City business, in addition to the amount of advancement, shall be paid to the person upon submission and approval by the City of the expense statement.
(d) When a person’s attendance at an approved school is authorized, and when the tuition or fees have been paid in advance to the school by the City, the person enrolled shall, at the conclusion of the training, submit satisfactory evidence to the City that he has successfully completed the requirements of the prescribed course of study and that he has received a certificate or diploma therefor. If the person fails to complete the prescribed course of study or does not achieve a passing grade, he shall reimburse the City for the total amount of tuition or fees advanced by the City for such purposes, unless extenuating circumstances arise.
(e) Any person as set forth in subsection (a) who is required to travel away from his regular place of business or employment for the purposes of furthering the interests of the City, and who suffers a loss of wages or salary by reason thereof, shall be paid for losses incurred in addition to the expenses as provided in subsections (b), (c) and (d). Any amounts due and payable by the City under the provisions of this subsection (e) shall be made only upon the submission of a certified statement by the person’s employer that he was absent from his regular place of business or employment and that he suffered a certain amount of loss of wages or salary by reason of this absence. (Ord. 816. Passed 4-10-72.)