(A) Filing the preliminary plat. The developer or owner shall file 22 prints of the preliminary plat of the proposed development and improvements with the Plat Officer for referral to the Planning and Zoning Commission and other public officials. A transmittal letter shall be filed with the preliminary plat that states the ownership of the land to be developed, the engineer, the availability of utilities, variances requested and other information pertinent to the Commission’s consideration.
(B) Special information required.
(1) If the legal owner decides to appoint a duly authorized agent to act on their behalf, he or she shall file a written statement designating such agent.
(2) Any application wherein the title to land is held in a trust shall be signed by the land trustee, and the land trustee shall also disclose in writing the names and amount of beneficial ownership of the trust during the development process.
(C) Contents of the preliminary plat. The preliminary plat shall contain the following information:
(1) Description.
(a) Name of proposed development or business (businesses);
(b) Area of proposed development or business (businesses);
(c) Name and address of owner and developer;
(d) Name and address of the state licensed professional engineer and signed stamp/seal;
(e) Scale and north point. Scale to be not more than 50 feet to the inch;
(f) Location sketch showing location of the development in relation to existing roads and streets;
(g) All plats and revised plats must be dated; and
(h) Legend.
(2) Existing conditions.
(a) Topography by contours with interval of two feet or less;
(b) The location of all existing property lines, section lines, streets, buildings, watercourses, utilities, 100-year designated flood plain and other pertinent features within and adjacent to the proposed development; and
(c) The existing zoning classification of the proposed development.
(3) Proposed conditions.
(a) Location, width and name of all streets;
(b) Location and width of all sidewalks;
(c) Layout including property line, lot numbers, scaled dimensions and property area of all lots; and
(d) Location and size of all areas to be conveyed or reserved for walkways, or other similar semi-public or public uses.
(4) Certificates. The appropriate forms of certificates are on file at the office of the Village Clerk and the developer shall consult the Village Clerk and provide the appropriate certificates on the preliminary plat drawings;
(5) Vertical and horizontal datums.
(a) All subdivisions of land within or to be annexed into the village shall be surveyed utilizing the State Plane Coordinate System - West Zone, as applicable. The survey of land shall be prepared by or under the direct supervision of a state professional land surveyor.
(b) Property corner coordinates shall be stated on the final plat in grid coordinates that list the point number, northing and easting. The following information shall be included in the final plat and shall be a condition for approval:
1. National Geodetic Survey (NGS) control point movement for origin of Illinois state plane coordinates;
2. Elevation in North American Vertical Datum (NAVD) 1988 datum (U.S. Survey feet);
3. State plane coordinates zone in North American Datum (NAD) 1983 (U.S. Survey feet);
4. Northing;
5. Easting; and
6. Grid factor.
(D) Distribution of preliminary plat for review. Upon receipt of the preliminary plat, prints shall immediately be directed to the following persons for review and comment:
(1) Two prints to the Village Engineer;
(2) One print to the Trustee of Public Health and Safety;
(3) Two prints to the County Engineer for transmittal of one print to the appropriate Highway Commissioner;
(4) One print to the Soil and Water Conservation District;
(5) One print to the District Superintendent of Schools;
(6) One copy to be retained by the Plat Officer for his or her records;
(7) Two copies to be used for certifying Planning and Zoning Commission approval; after certification, one to be retained by Village Clerk and one to be returned to developer;
(8) One copy each to telephone, gas, electric, water, sewer and cable companies to serve the area; and
(9) Seven copies to the Planning and Zoning Commission members.
(E) Planning and Zoning Commission action.
(1) The Plat Officer shall distribute to the Planning and Zoning Commission members, at least ten days prior to the next meeting of the Planning and Zoning Commission, seven copies of the preliminary plat along with copies of any written recommendations of the Plat Officer, Village Engineer and the Trustee of the Building and Zoning, Soil and Water Conservation District, and County Engineer and Township Highway Commissioner and District Superintendent of Schools, or others to whom prints of the plats have been directed.
(2) The date of the meeting of the Planning and Zoning Commission wherein the preliminary plat is first presented shall be deemed the formal application date. Within 90 days of the formal application date, the Planning and Zoning Commission shall either recommend approval, recommend conditional approval with modifications, or recommend disapproval of the preliminary plats. The 90-day time limit may be extended by mutual consent of the developer and Planning and Zoning Commission.
(3) If the recommendation of the Planning and Zoning Commission on the proposed plan of development is for disapproval, then within said 90-day period the Planning and Zoning Commission shall furnish to the developer a written statement setting forth the reasons for disapproval and specifying with particularity the aspects in which the proposed plat fails to conform to this chapter including the official map.
(4) If the preliminary plat is recommended by the Planning and Zoning Commission, two copies of the proposed plat will be so certified by the Planning and Zoning Commission Chairperson and a copy of the findings and action of the Commission relative to the development attached to each. One certified copy will be filed with the Village Clerk and one copy will be returned to the developer.
(F) Village Board action.
(1) Time requirement. The Village Board shall accept or reject said preliminary plat within 30 days after the next regularly scheduled meeting following the action of the Planning and Zoning Commission provided the Planning and Zoning Commission action is at least 15 days prior to the next Village Board meeting and that eight copies are promptly (within seven days) provided by the developer to be distributed to the Village Board.
(2) If approved. If the preliminary plat is approved, the Village Clerk shall attach a certified copy of the resolution of approval to two copies of the plat.
(3) If disapproved. If the preliminary plat is disapproved, the resolution shall state the reasons for disapproval, specifying with particularity the aspects in which the proposed plat fails to conform to this chapter including required relationship to the comprehensive plan and the official map.
(G) Procedure if preliminary plat approved.
(1) Approval of the preliminary plat shall not constitute approval of the final plat, nor does it qualify the plat for recording. Said approval shall only be deemed as approval of the layout submitted on the preliminary plat as a guide to the preparation of a final plat.
(2) A copy of the preliminary plat with the Clerk’s certificate shall remain on file with the Village Clerk, and a copy of the plat so endorsed shall be returned to the developer. Additional copies of the preliminary plat shall also be provided by the developer for the Village Engineer and Plat Officer.
(2009 Code, § 41-3-3) (Ord. 10-09-01, passed
10-09-2001
; Ord. 07-10, passed 8-13-2007)