(A) The following offices of the government of the village are concerned with the administration of this chapter.
(B) Specific duties are outlined as follows.
(1) Plat Officer.
(a) The Plat Officer shall be the enforcing officer of this chapter, and it shall be the duty of said officer to enforce the provision hereof. The Plat Officer may call upon any department or official of the village to furnish such information and assistance as may be deemed necessary to affect the proper enforcement of this chapter, and it shall be the duty of such department or official to furnish such information and assistance whenever required.
(b) In the furtherance of such authority, the Plat Officer shall:
1. Maintain permanent and current records of this chapter, including amendments thereto;
2. Receive and file all business development plan applications and supporting data;
3. Forward copies of the commercial development site plan and construction plans to the Planning and Zoning Commission and Zoning Commission for their review, recommendations and report to the Village Board;
4. Forward copies of the commercial development plan to the Village Board for its consideration;
5. Receive and forward commercial construction plans and specifications to the Village Engineer for their review;
6. Receive and file all final plans;
7. Forward to the Planning and Zoning Commission and Village Board all final plans for their approval or disapproval;
8. Receive and forward to the Planning and Zoning Commission all review comments from individuals and agencies on preliminary and final plans;
9. Receive copies of state and local permits submitted by the contractor prior to construction and shall maintain a file of all received material;
10. Give written approval to the developer or owner to proceed with construction;
11. Make all other determinations required of the developer by the regulations contained herein; and
12. Maintain a file of driveway/curb cut permits issued by the village.
(2) Planning and Zoning Commission. The Planning and Zoning Commission shall be entrusted with the following responsibilities:
(a) Review and recommend, to the Village Board of Trustees, approval or disapproval or necessary modifications of all preliminary and final commercial development site plans, and provide approval or disapproval for each individual business or commercial property site plan to assure compliance with the ordinances herein;
(b) Recommend to the Village Board the granting or denial of requests for variances or exceptions subject to the provisions of this chapter;
(c) Recommend to the Village Board such amendments to this chapter as the Commission may deem necessary or advisable;
(d) Make all other determinations required of them by the regulations contained herein; and
(e) Recommend to the Village Zoning Board such amendment to the zoning regulations applicable to this chapter as the Commission may deem necessary or advisable.
(3) Village Engineer. The Village Engineer, or consulting engineer designated by the village to act in this capacity, is hereby vested with the following responsibilities as requested and authorized in regard to commercial development control:
(a) Recommend approval or disapproval of all engineering plans and specifications as requested by the Village Board relative to commercial improvements, fees for such construction plan reviews to be paid by the developer as provided in this chapter;
(b) Recommend the amount of the guarantee to be provided by the developer;
(c) Make periodic and final inspections of commercial development improvements, including a final inspection at the end of the guarantee period, when notified and authorized to do so by the Village Board, such construction inspection fees to be paid by developer as provided in this chapter. Periodic inspection will be performed by the Village Engineer. The owner/developer shall engage the services of a professional engineer licensed in the state and be responsible for full-time inspection and certification of required testing. All test results shall be submitted by the contractor to the Plat Officer prior to final acceptance of commercial development improvements;
(d) Report his or her findings on all of the above to the Plat Officer; and
(e) Make all other determinations required of him or her by the regulations contained herein.
(4) Village Board. The Village Board is vested with the following responsibilities in regard to commercial development control:
(a) Approve or disapprove all preliminary and final plans referred to it by the Planning and Zoning Commission;
(b) Amend the regulations of this chapter when found necessary and desirable as hereinafter provided;
(c) Institute appropriate proceedings to enforce the provisions of this chapter;
(d) Approve or disapprove intended dedications or public reservations of land;
(e) Order the vacation of a street, alley or other public place and fix compensation, based on fair market value, received by the village thereof;
(f) Act upon variance recommendations referred to it by the Planning and Zoning Commission; and
(g) Make all other determinations required of the Board by the regulations contained herein.
(5) Village Clerk. The Village Clerk is vested with the following responsibilities in regard to commercial development control:
(a) To collect and keep records of any fees, reports and charges as required by the regulations contained herein;
(b) To receive and administer performance guarantees;
(c) To make all other determinations required by the regulations contained herein; and
(d) Meet with the Village Engineer for assistance.
(6) Village Attorney. The Village Attorney is vested with the following responsibilities in regard to commercial development control:
(a) To review and comment as requested by the Village Board;
(b) To review and recommend approval or disapproval of performance guarantees to the Village Board; and
(c) To assist in legal matters and questions as directed by the Village Board and/or Planning and Zoning Commission.
(2009 Code, § 41-2-1) (Ord. 10-09-01, passed
10-09-2001
)