(A) Records.
(1) There shall be kept in the grantor’s office a separate record for the franchise, which record shall show the things hereafter set forth in division (B) below. The grantee shall provide such information in such form as may be required by the grantor for said records, so long as the provision of said documents does not unreasonably interfere with the grantee’s operations and said information is reasonably necessary for the grantor to carry out its regulatory functions.
(2) The grantee shall keep true and accurate books and records in conformity with generally accepted accounting principles consistently applied, showing all income, expenses and expense transfers, borrowing, payments, investments of capital and all other transactions relating to the system. The grantor shall, upon reasonable notice, have the right to inspect said records and receive copies thereof to the extent said information is reasonably necessary for the grantor to carry out its regulatory functions.
(B) Reports of financial and operating activity.
(1) Written report. No later than 90 days after the close of the grantee’s fiscal years, the grantee shall present a written report to the grantor which shall include:
(a) A financial report verified by the chief financial officer of the grantee, of his or her designee, for the previous fiscal year including gross receipts from all sources; and
(b) If requested by the grantor, a summary of complaints received and remedial action taken.
(2) Performance tests and compliance reports. If requested by the grantor, the grantee shall provide a written report of any FCC or other performance tests required or conducted.
(3) Additional reports. The grantee shall prepare and furnish to the grantor in writing at the times and in the form prescribed by the grantor, such additional reports with respect to its operation, affairs, transactions or property as may be reasonably necessary and appropriate to the performance of any of the rights, functions or duties of the grantor, as specified by grantor, and for good cause so long as the provision of said reports does not unreasonably interfere with the grantee’s operations and said information is reasonably necessary for the grantor to carry out its regulatory functions.
(C) Communications with regulatory agencies. Upon the grantor’s request, copies of all communications between the grantee and the Federal Communications Commission or any other agency having jurisdiction in respect to any matters affecting cable communications operations authorized pursuant to a franchise within the village shall be submitted promptly to the grantor upon receipt or mailing by the grantee.
(2009 Code, § 8-1-13) (Ord. 93-5, passed 4-11-1993)