The following standing committees of the Village Board are hereby established, to-wit:
(A) Committee of the Whole.
(1) Village committee business shall be handled during the the Committee of the Whole meeting. Such meeting shall take place at 7:00 p.m. on the fourth Monday of each month. Additional committees, including ad hoc committees, may be established by the Village Board which shall in such case operate under the provisions of this Chapter and/or the procedures of the committee enacting ordinance.
(2) All powers, duties and functions previously committed to some standing committee in this code, by other ordinance or by custom, are henceforth committed to the Committee of the Whole.
(3) The Village Clerk. Deputy Clerk, or staff shall attend all committee meetings and shall keep a record of all proceedings. The Village Clerk, Deputy Clerk, or staff shall prepare the minutes of each committee meeting. A copy of the minutes shall be available at the next committee meeting. The Committee of the Whole shall review the minutes, may amend the minutes and shall approve the minutes.
(B) Additional committees shall be appointed annually by the President with the advice and consent of the Village Board. In addition the President shall appoint the Chairperson of each committee. The following additional committees are hereby created:
(1) Sparks in the Park;
(2) Arboretum; and
(3) Community Room.
(C) The President shall be ex officio member of each and every standing committee.
(D) So far as is practicable, reports of committees shall be in writing.
(E) As provided by law, any report of a committee of the Board shall be deferred for final action thereon to the next regular meeting of the same after the report is made, upon the request of any two Trustees present.
(65 ILCS 5/3.1-40-35)
(F) Each standing committee of the Village Board shall exercise a general supervision over the affairs of the department of municipal government with which it is connected; shall ascertain the condition and needs of said department; shall, from time to time, report the same to the President and Village Board so that a full understanding thereof may be had, and generally, shall do all acts necessary to promote the efficiency of the department.
(G) All committee meetings are subject to the Open Meeting Act requirements and minutes shall be taken.
(5 ILCS 120/1 and 5 ILCS 120/2.06)
(2009 Code, § 1-2-5) (Ord. 17-31, passed 8-14-2017; Ord. 21-12, passed 5-10-2021; Ord. 21-22, passed 9-13-2021)