(A) Preapplication map requirements.
(1) Three weeks prior to the next regularly scheduled Planning and Zoning Commission meeting, the subdivider shall submit as preapplication material to the Plat Officer, a map (21 copies) on which is indicated required information. The map can be an existing township map, United States Geological Survey map or other map at a scale suitable to show the tract to be subdivided and one mile radius from the tract.
(2) Information required to be indicated on the map is as follows:
(a) Description.
1. Name of proposed subdivision;
2. Outline of total property of owner with approximate boundary dimensions and acreage;
3. Name and address of owner and developer;
4. Name and address of engineer; and
5. Scale, north point and date. Scale to be not more than 100 feet to one inch.
(b) Existing conditions.
1. Existing streets and roads expected to serve the area to be subdivided;
3. Existing utility lines expected to serve the area to be subdivided;
3. Existing zoning classification of land proposed to be subdivided and adjacent surrounding lands;
4. Fire protection district; and
5. School district.
(c) Proposed conditions.
1. Method of water supply, sewage disposal; and
2. Proposed lotting with approximate dimensions and lot area.
(B) Distribution of preapplication material for review. Upon receipt of the preapplication map, copies shall be immediately directed by the Plat Officer to the following persons for review and comment:
(1) Two copies to the Village Engineer;
(2) One copy to the Director of Building and Zoning;
(3) Two copies to the County Superintendent of Highways for transmittal of one copy to the appropriate Highway Commissioner;
(4) One copy to the County Soil and Water Conservation District;
(5) One copy to the District Superintendent of Schools;
(6) One copy to be retained by the Plat Officer for his or her records;
(7) Two copies to be used for certifying Planning and Zoning Commission recommendations for approval. After certification, one to be retained by Village Clerk and one to be returned to subdivider;
(8) One copy each to telephone, gas, electric and cable companies to serve the area; and
(9) Seven copies to the Planning and Zoning Commission members.
(C) Planning and Zoning Commission action.
(1) The Plat Officer shall distribute to the Planning and Zoning Commission members at least seven days prior to the next scheduled meeting of the Planning and Zoning Commission, six copies of the preapplication map along with any written recommendations or comments of the Plat Officer, Village Engineer, Building Inspector, Soil and Water Conservation District, county and township highway officials and District Superintendent of Schools. If no comments are received within ten days of distribution of such maps for comment and review, it shall be deemed to be a favorable comment by that agency or person.
(2) At its next scheduled meeting, the Planning and Zoning Commission shall review the suitability of the site for the proposed subdivision based on comments received and upon considerations of § 155.008.
(3) The Planning and Zoning Commission shall recommend approval or disapproval of the preapplication map. If recommendation is for approval, the Planning and Zoning Commission Chairperson shall so certify affixing his or her signature to two copies of the preapplication map. The certification shall read “Recommendation for Approval of Minor Subdivision Preapplication Map” with appropriate signature and date. One copy of the certified map shall be filed with the Village Clerk and one copy shall be returned to the subdivider. If the preapplication map is recommended for disapproval the Planning and Zoning Commission shall furnish to the subdivider within 30 days, a written statement setting forth the reasons for disapproval.
(4) The Village Board shall accept or reject said preapplication map within 30 days after the next regularly scheduled meeting following the action of the Planning and Zoning Commission provided the Planning and Zoning Commission action is at least 15 days prior to the next Village Board meeting and that eight copies of the preapplication map are promptly provided by the subdivider to be distributed to the Village Board. If approved, the Village Clerk shall attach a certified copy of the resolution of approval to two copies of the preapplication map, one copy to be filed with the Village Clerk and one copy to be returned to the subdivider. Approval of the preapplication map constitutes authorization to proceed with the final plat.
(D) Final plat requirements. The final plat requirements and procedure for a minor subdivision shall be as outlined in § 155.049 for the normal subdivision final plat except:
(1) No construction plans are required;
(2) No guarantee of improvements is required; and
(3) No construction inspection is required.
(2009 Code, § 35-6-2) (Ord. 91-4, passed 5-6-1991)