The Board of Public Works and Safety (the "Purchasing Agency") is established as the purchasing agency for the city.
(A) The Purchasing Agency shall have all the powers and duties authorized under I.C. 5-22, as may be supplemented from time to time by ordinances adopted by the Council and policies adopted by the Purchasing Agency.
(B) The Purchasing Agency shall act as the purchasing agency for every agency, board, office, branch, bureau, commission, council, department or other establishment of the city.
(C) The Purchasing Agency may designate in writing any employee or elected official of the city as a purchasing agent.
(D) The Purchasing Agency is hereby authorized to prepare and/or direct the preparation of any such specification. The Purchasing Agency shall be responsible for the maintenance of any and all records relating to such specifications. A city purchase order shall be issued for every purchase and shall contain the specifications for each such purchase, the agency making the purchase and the solicitation type. This purchase order shall serve as an Index of Specifications. Alternatively, the Purchasing Agency may utilize specifications prepared by others as specifications to be utilized by the city. Specifications prepared by others shall include, but not be limited to, descriptions of property contained in catalogs or other publications. A specification shall be appropriate and acceptable as long as the item can be readily identified from a review of the description or any material or document referenced in such description.
(E) Additional considerations for purchasing supplies shall be:
(1) Purchasing at a fair market value;
(2) Furnished in a timely manner;
(3) Minimum standard of quality;
(4) Reasonably available quantities.
(Ord. 22-1998, passed 7-14-98)