The joint zoning and planning board shall hold meetings at least once every month. Special meetings may be held at the call of the chairman or as otherwise requested by the two (2) members of the joint zoning and planning board. All meetings shall be open to the public. A meeting shall not be held when a quorum (a majority) of the joint zoning and planning board is not present.
The concurring vote of four (4) members of the joint zoning and planning board is necessary to reverse any order, requirement, decision, or determination of the zoning officer, or to decide in favor of the applicant on any matter upon which the joint zoning and planning board is required to pass under this title, or to effect any variation in this title, or to recommend a special use or a modification or amendment to this title to the village board.
If the chairman is absent from a meeting, before conducting business, the remaining members of the joint zoning and planning board who are present shall nominate and appoint an acting chairman for that meeting only.
The chairman, or in his absence the acting chairman, may administer oaths and compel attendance of witnesses.
Prior to every meeting, the zoning officer shall post an agenda for the meeting in compliance with the Illinois open meetings act and shall provide a copy of the agenda and any minutes from previous meetings that will be reviewed at the upcoming meeting to all members of the joint zoning and planning board.
The joint zoning and planning board shall keep minutes of its proceedings showing the vote of each member on every question. If any member is absent or fails to vote, the minutes shall indicate such a fact. The joint zoning and planning board shall adopt its own rules of procedure not in conflict with the statutes or this title. The joint zoning and planning board shall also make written findings of fact, conclusions, and recommendations when required under this title.
Every rule, regulation, order, requirement, recommendation, decision, or determination of the joint zoning and planning board and approved meeting minutes shall be filed with the office of the village clerk and shall be a public record. (Ord. 2004-16, 9-7-2004)